Town Board Meeting Minutes


Thursday, May 16, 2013                                   7:00 p.m.                                               Town Hall

The May 2013 Board of Supervisor’s meeting was called to order at 7:10 p.m. immediately after the audit hearing.

Officials present:  Chairman Dan Knutzen, 1st Supervisor Dan Rettler, 2nd Supervisor Tom Neubert,
Clerk Karen Herman, and Treasurer Jeri Ohman.  Scott Holz was present to discuss his Certified Survey Map (CSM).

The agenda was posted according to the open meeting law on May 13, 2013.

MOTION:  Rettler/Neubert to dispense the reading of the minutes and approve the April 8, 2013 monthly TOWN BOARD MEETING minutes as presented.  All said aye.  Motion carried.

Building Permits:  None

a.)  Sheriff Department– No one present.      

b.)  (ATC) American Transmission Company—Transmission Line Project
       Knutzen reported that the line project is not coming into the Town of Black Creek.  Take off agenda.

c.)  Town Hall – Town Hall – Knox Box Fire Security SystemThe Fire Department will have access to an
       outdoor key Knox Box system to enter the town hall for only emergency situations. 
       MOTION:  Rettler/Neubert to get a Knox Box for the Town Hall.  All said aye.  Motion carried
       Rettler and Neubert will be taking care of getting this installed.  Take off agenda.

d.)  Roads
      Resident requesting speed limit sign 15 mph on Robin Rd-Ordinance to lower speed limit
      35 mph signs have been posted on Robin Rd on 5/3/2013 at the entrance level and by Fallen Timbers.

      Knutzen reported that State Rd by Wick Rd the ditch has been cleaned out. 
      Genske Rd bump in road has been cleaned up.
      Weight Limits taken off town roads
– Completed 5/4/2013.  Take off agenda.

      Schwind Trucking Disposal permits (3) sludge from the Village of Black Creek WWTP:  Robert
      Schmidt, Tom Beyer, Darrin Stingle properties
MOTION:  Neubert/Rettler to approve the sludge
      permits for hauling from the Village of Black Creek.  All said aye.  Motion carried.  $300 check given to
      town treasurer for deposit.

       Pavement Ratings due 12/2013– Knutzen wants to have Outagamie County take care of the
      pavement ratings this year.  Tabled until the next board meeting.

       **Scott’s Construction meeting to look at the town roads – Clerk will be notified when this will occur.

e.)  Setup hearing dates –Freedom Development – Outstanding issues:  Comprehensive Plan
      Amendment needed before County Board can give final approval (hearing date was 1/31/2007) &
      Clayman Creek Storage zoning changes on map; Town Official Map Approval/Working Lands
      Requirements/Land Division-Subdivision Ord. // Response to rezone requests
      No update to status given. 

f.)  Ordinance/Permit Violations—Kropp Rd ditch filled in by resident Duane FeltonThis is an ongoing
      situation.  Take off agenda.

g.)  Permits Issued/Approvals (Building & Miscellaneous) // Culvert Permit Rate Change
–Received a copy from Outagamie County Erosion Control & Storm Water Management Permit for
        Steve Van Camp.

      –Road right of way permit received from WE Energies to install underground electrical service for Dale
        Schmoll’s new home on Kropp Rd.  MOTION:  Neubert/Rettler to approve the WE Energies permit for
        electrical box installation on Kropp Rd.  All said aye.  Motion carried.  (2 original permits received,
        send one back and bill WE Engeries for permit)

     –New Permit received for Robert Schumacher for a field driveway on Calnin Rd – keep until approved.

     –MOTION:  Knutzen/Rettler to change the Culvert Permit rate from $25 to $40 effective 7/1/2013 with a
       notice posted at the 3-posting places.  All said aye.  Motion carried. 

      Agreements – Tammy Stueber (2007), Jamie Rettler (2006) $337, Jesse Howard (2005)—
      Unkown Status — Vicki Waukechon (2008), Cynthia Silva $621.18 (2009), and Joseph
      Troiber $250 (2009)
      Runs brought to attorney on 2/2011 – Bridget Villareal (Bankruptcy?)  $604.05—no
     run paperwork received, Jacob Grieasbach (2009) $461.18, Danielle Hintz (2009) $377.00, Kevin
      Backhaus (2009) $626.18, Leah Beecher (2010)  $250.00, Roberto DeLatorre (2010) $250.00, Rita
      Helser (2010) $233.05, Margaret McKeever (2010) $125.00, Levi Spink (2009)  $662.18,
      Perry Springstroh (2008) $56.97, Peter St. Thomas (2009) $150.00, Lucas Ziewacz (2008) $416.25,
      Julie Merryfield (Bankruptcy?) $526.18—no run paperwork received –     
Payments collected from attorney:  Rita Helser/ambulance run–$50.00, Jamie Rettler/fire run–$100.00

      Town Ordinance needed for Fire Dept. to bill insurance companies for runsNo discussion took
i.)   Ambulance runs received 2/2012–Mary Ann Nooyen (11/2010) $150.00; Candy Jolly (4/2011)
      $652.18; Lisa Hodgins 3/2011 $421.79; Faith Roaik 5/2011 $682.44; and Richard Prokash 9/2011
No updates given.
j.)   Budget Resolution 2-2013Not needed this month.

k.) April 2, 2013 General Election – New 2-year terms:  Chairperson Dan Knutzen; 1st Supervisor Dan
      Rettler; 2nd Supervisor Tom Neubert, Clerk Karen Herman, Treasurer Jeri Ohman, and Constable Erik
      Heiden.  Wall picture of Erik Heiden will be needed for the town official picture display.

l.)  Free Tire Recycling/Scrap Metal Day Date:  Spring 4/13/2013
Dan Rettler reported that there was a good turn out.  Bill received from Reetz Recycling today for
     two dumpsters for tires ($300) and one for scrap metal ($100). 

m.)  RefinanceFire Hall Building Loan (joint with Village)MOTION:  Neubert/Rettler to accept the 3-year
       loan with BMO Harris for the fire hall loan joint with the Village of Black Creek.  All said aye.  Motion
       carried.  This loan is written in the Town of Black Creek’s name.  The Village will pay the Town ½ of the
       payment due.  Clerk will forward copies of documents to the Village of Black Creek.

n.)  BOR Appeal to Wis. Supreme Court – Frank Sausen – Lawyer has contacted Knutzen that this case has
      been appealed to the Supreme Court of Wisconsin.  The Town has won the first two cases.
o.)  Certified Survey Map (CSM) approvals:  Outagamie County CSM 010-0666-00; Scott Holz CSM 010-
Board signed the CSM Permit for Scott Holz.  MOTION:  Neubert/Rettler to accept the CSM for
      Scott Holz and when the official document arrives, the board will sign the CSM at that time.  All said
      aye.  Motion carried.

      MOTION:  Neubert/Rettler to approve the CSM division of Outagamie County town land.  All said aye. 
      Motion carried.

      The Outagamie County Preliminary CSM report was review for the Buman property on Twelve Corners
      Rd.  Board saw no issues with the division of land.

p.)  Reserve Liquor License $10,000 payback fee application – Knutzen will be getting a sample
      application.  MOTION:  Rettler/Neubert to give $10,000 back when receipts are presented to show the
      work done to improve the building.  All said aye.  Motion carried.  This is for a Reserve Liquor License.

q.)  Polling Place Accessibility Compliance Audit Report – response of action due 3/27/13
      A letter was presented to the town board stating that the action plan has been approved by the GAB
      (Government Accountability Board).  Board talked about pouring concrete slurry to create slight slope
      to raise existing concrete by 1”.

r.)  2013 Licensing:  Black Creek Sportsman’s Club, Inc. – Kyle Abel, Tom Bluma, Tom Brauer, Kyle
     Holtz, Ed Miller, Christopher Moeller; Romy’s Nitingale LLC – Dawn Balthazor, Daniel DeBruin, Sandy
     Kohl, Allen Krause, Dawn Moore, Keith Romenesko

     All background checks were reviewed. 
     MOTION:  Rettler/Neubert to approve all licenses.  All said aye.  Motion carried.
     Black Creek Sportsman’s Club, Inc. 2013 – 2014 Licensing
                     Tom W. Brauer, President
                     Kyle C. Holz, Vice President
                     Renee L. Miller, Secretary
                     Kyle A. Abel, Treasurer
                     Tom W. Brauer
                     Class B Retail License for Fermented Malt Beverages
     Background checks:
                     Kyle Abel, Thomas Bluma, Thomas Brauer, Kyle Holtz, Edmund Miller, Renee Miller,
                     Christopher Moeller.
                     Renee L. Miller
                     Thomas W. Bluma
                     Christopher J. Moeller
                     Edmund B. Miller

Romy’s Nitingale LLC 2013 – 2014 Licensing
                     Dawn M. Balthazor
                     Keith M. Romenesko
                     Keith M. Romenesko
                     Class B Retail License for Fermented Malt Beverages and Intoxicating Liquors
        Background checks:
                     Dawn Balthazor, Daniel DeBruin, Sandra Kohl, Allen Krause, Dawn Moore, and Keith
                     Dawn M. Balthazor
                     Sandra J. Kohl
                     Allen M. Krause
                     Daniel M. DeBruin
                     Dawn M. Moore
s.)  June 4, 2013 – Open Book 4p – 6 p and Board of Review 6p – 8 p – Tabled until the next board

**Put on next months agenda –
–Jeff Waldvogel Trucking, Inc.—Sludge Permits.  $200 check given to town treasurer for deposit.
–Crack Filling Services Bid (Wick Rd, Black Frier Rd, Kropp Rd, Stingle Rd, Wood Rd, Ballard Rd)

Correspondence taken care of.

The treasurer's report, receipts, disbursements, checking, and money market accounts for totals have been reviewed.

MOTION:  Rettler/Neubert to accept the Treasurer’s Report, approve and pay the bills and to transfer $24,500.00 to pay the bills.  All said aye.  Motion carried.

Total bills for April:  Fox Communities = $24,481.74
The list of May bills are attached.
MOTION:  Rettler/Neubert to adjourn at 9:19 p.m.  All said aye.  Motion carried.

                                                                                                Karen Herman, Clerk
                                                                                                Town of Black Creek

NextMonthly TownBoard meeting will be
June 10, 2013 at 7:00 p.m.