Town Board Monthly Meeting Minutes



Monday, September 9, 2013                                                               7:00 p.m.                                                                Town Hall

The September 2013 Board of Supervisor’s meeting was called to order at 7:04 p.m. immediately following the audit hearing.

Officials present:  Chairman Dan Knutzen, 1st Supervisor Dan Rettler, 2nd Supervisor Tom Neubert,
Clerk Karen Herman, and Treasurer Jeri Ohman.  Deputy Sheriff Lastuski was present to discuss town issues which was first on the agenda but he was called away from the meeting at 7:05 p.m.  Michael Garvey was present observing the board meeting.

The agenda was posted according to the open meeting law on September 5, 2013.

MOTION:  Rettler/Neubert to dispense the reading of minutes from the August 12, 2013 town board monthly meeting and accept the minutes as presented.  All said aye.  Motion carried. 

Building Permits:  #11 Permit – Steven Cegielski – Shed with Electric
                                 #12 Permit – Michael Koller – Shed with Electric
                                 #13 Permit – BC Garden & Gift – Green House


a.)  Sheriff Department– Deputy Sheriff Lastuski was present to discuss town issues.

b.)  Fall Tire & Scrap Metal Collection – September 14, 2013 –  
      Neubert will call to get a dumpster set up for this weekend.

c.)  Town Hall – Purchase Knox-Box Key Retention DeviceReceived the new mount box and Neubert will
      notify the BC Fire Department to mount at the town hall.
      Volleyball Court Sand – Rettler will have the sand delivered to the town hall volleyball court.


d.)  Roads
      Pavement Ratings due 12/2013– We received the bill from Outagamie County for doing the pavement
      ratings but a copy of the pavement rating sheets were not received yet.          
      Local Road Certification Packet Due 10/11/13
– Knutzen has received the certification packet.

       Scott’s Construction Road Work Bid– Knutzen received the wedging bill.  This bill will be paid at the
      October meeting.  Take off agenda.

       Damaged Road Right of Way on Mullen, Wood, and Ballard Roads– Knutzen expressed that all of the
      road right of way damage has flattened out and to take off of the agenda.   
     Culvert Plugged on Wolf Rd by Jason Stover’s FarmTabled until the next board meeting.
      Order Reflective Bridge Signs & New Home Addressing NumbersNeubert placed the order and it
     will be delivered to the clerk’s home address.  Kropp Rd name sign is missing again.
     2014 County Maintenace AgreementKnutzen received the agreement and will not be signing.  Take
     off of agenda.

      Knutzen updated the board that on Wick Rd (running south) he’s looking to put ditch along the railroad
      tracks.  Wolf River Asphalt will be fixing culverts on Forest, Robin, and Genske Roads.

e.)  Working Lands Requirements//Town Official Map Approval//Land Division-Subdivision Ord. //
      Response to rezone requests // Town Zoning Map Public Hearing 9/23/13
– Working on.  Tabled
      until the next board meeting.

f.)  Ordinance/Permit ViolationsNo violations.

g.)  Permits Issued/Approvals (Building & Miscellaneous – Steve Van Camp-pond permit
Permits for September:  #11 Permit – Steven Cegielski – Shed with Electric

                                             #12 Permit – Michael Koller – Shed with Electric
                                             #13 Permit – BC Garden & Gift – Green House

      MOTION:  Rettler/Neubert to approve the pond permit for Steve Van Camp.  All said aye.  Motion

         i)     Agreements – Tammy Stueber (2007), Jamie Rettler (2006) $237, Jesse Howard (2005)—
Received no updates.
       ii)     Unkown Status – (need updates) – Vicki Waukechon (2008), Cynthia Silva $621.18 (2009), and
               Joseph Troiber $250 (2009), Kevin Backhaus (2009) $626.18
Received no updates.

      iii)     Runs brought to attorney on 2/2011 – Bridget Villareal (Bankruptcy?)  $604.05—no
               run paperwork received, Jacob Griesbach (2009) $436.18, Danielle Hintz (2009) $377.00, Leah
               Beecher (2010)  $250.00, Roberto DeLatorre (2010) $250.00, Margaret McKeever (2010)
               $125.00, Levi Spink (2009)  $662.18, Perry Springstroh (2008) $56.97, Peter St. Thomas (2009)
               $150.00, Lucas Ziewacz (2008) $336.25, Julie Merryfield (Bankruptcy?)no run paperwork
Payments collected from attorney:  Lucas Ziewacs/ambulance run–$10.00  Received no updates
               with other runs listed.
      iv)    Ambulance runs received 2/2012–Mary Ann Nooyen (11/2010) $150.00; Candy Jolly (4/2011)
              $652.18; Lisa Hodgins 3/2011 $421.79; Faith Roaik 5/2011 $682.44; and Richard Prokash
              9/2011 $520.00
Received no updates.

      Town Ordinance needed for Fire Dept. to bill insurance companies for runsNo discussion took

        v)    New Ambulance Run Bills – Jason Vanderwegen, Todd Jaskolski, and Kenneth Hedden  
               Knutzen will be taking these new run papers to the town’s attorney and asking for an update
               of all runs listed above.

i.)   Budget Resolutions 05-2013 

Reserve Account

The sum of $23,303.97 from the RESERVE Road Maintenance Account be transferred to the budgeted Road Maintenance account to pay the Road Maintenance bills for September 2013.
Ending Account Balances
RESERVE Road Maintenance Account:  $87,791.83
Budgeted Road Maintenance Account:  $0

Reserve Account

The sum of $300.00 (Recipt #2755) from the Money Market Account be transferred to the Reserve Park & Recreation Savings account because the “New Home-Park & Recreation Fee” was paid for by resident Leo Volkman.

Ending Account Balances

RESERVE Park & Recreation Savings: $10,017.73


Budgeted Account

The sum of $60.00 from the budgeted Educational Meetings & Exp. Account be transferred to the budgeted Park & Rec Account to pay for the wood chips.

Role call vote to approve Resolution #05-2013:
Neubert–Yes; Rettler—Yes; Knutzen—Yes
Yes = 3; No = 0


j.)   Schwind Trucking Sludge Permits—Village WWTP-Patricia Soma, Jeff Ott Property (Cnty Rd P); Dan
      Knutzen (Wick Rd) property.  Allens Cannings Sludge—Pulaski – Robert Schmidt property (Hwy 47)

MOTION:  Neubert/Retter to approve the permits for sludge hauling.  All said aye.  Motion carried.

k.) Jessica Stoltz Background check for Operator License at Romy’s Nitingale
      MOTION:  Neubert/Rettler to approve the operator license for Jessica Stoltz.  All said aye.  Motion

l.)  Appoint Members for 3-year term:  Planning Commission – Lee Lemke, Michael Garvey and Board of
     Appeals – Dolly Baehman, Robert Schmidt Jr.
MOTION:  Rettler/Neubert to accept Lee Lemke and
     Michael Garvey for a 3 year term with the planning commission and Dolly Baehman and Robert Schmidt
     Jr. for a 3 year term with the board of appeals.  All said aye.  Motion carried.

m.)  BOR Appeal to Wis. Supreme Court – Frank Sausen – Tabled until the next board meeting.
n.)  Certified Survey Map (CSM) approvals—Ralph Beyer 010058100; Mary Anne Vogt 010013100
Ralph Beyer–No original CSM documents received for approval.  Take off agenda. 
      –Mary Anne Vogt–CSM will be reviewed by the planning commission and go to hearing with a possible
        change to zoning.  No hearing date set as of yet.

o.)  Reserve Liquor License $10,000 payback fee application and ordinances – Reviewed ordinance and
      made note of changes to be done by town’s attorney. 

p.)  Review/Approve – 14K Bar Reserve Liquor License, Tom Trinko Agent, Yearly Prorated Licensing
      MOTION:  Rettler/Neubert to approve the $10,000 pay back, the application will require them to have
      the business inspected with all the required inspections passed within 12 months.  Approved Trinko as
      agent and the normal yearly liquor/beer licensing has been prorated for 2013.  $10,000 must be in the
      Town of Black Creek’s hand before this motion is final.  Once the town’s attorney makes corrections to
      the Reserve Liquor Ordinance, it will be approved.  All said aye.  Motion carried.  

q.)  Set and Approve dates:  Work on Yearly Budget; and Budget Hearing – Work on budget Wednesday
      10/23 at 7:00 p.m.; Budget Hearing Wednesday 11/6 at 8:00 p.m.

  Decision—County Requesting that the Monthly Recycling Reimbursement Amount be set yearly
     (Jan)MOTION:  Knutzen/Neubert to keep it the same, as it is now.  All said aye.  Motion carried.
     MOTION:  Rettler/Neubert to stay as is with our current contract with Harter.  All said aye.  Motion
  The fuel charge reimbursements will not be set yearly in January.

s.)  County Rd A/Krueger Rd Vehicle Clutter – Rettler will be looking into this situation.

Correspondence taken care of.

The treasurer's report, receipts, disbursements, checking, and money market accounts for totals have been reviewed.

MOTION:  Neubert/Rettler to accept the Treasurer’s Report, approve and pay the bills and to transfer $68,000.00.  All said aye.  Motion carried.

Total bills for September:  Fox Communities = $68,369.52                                     
List of September bills are attached.
MOTION:  Rettler/Neubert to adjourn at 9:04 p.m.  All said aye.  Motion carried.

                                                                                                Karen Herman, Clerk
                                                                                                Town of Black Creek


Next Monthly Town Board meeting will be
October 14, 2013 at 7:00 p.m.