Town Board Monthly Meeting Minutes



Wednesday, December 11, 2013                                                           7:00 p.m.                                                         Town Hall
The December 2013 Board of Supervisor’s meeting was called to order at 7:03 p.m.

Officials present:  Chairman Dan Knutzen, 1st Supervisor Dan Rettler, 2nd Supervisor Tom Neubert,
Clerk Karen Herman, Treasurer Jeri Ohman (left at 7:47 p.m.), and Constable Erik Heiden.  Scott Holz was present to discuss his pond variance and left the meeting at 7:20 p.m.

The agenda was posted according to the open meeting law on November 7, 2013. 

MOTION:  Rettler/Neubert to dispense the reading and approve the November 11, 2013 town board meeting minutes.  All said aye.  Motion carried. 

Constable Erik Heiden was present to discuss dog issues within the town.

Building Permits:          
#17 Permit – Joseph Macco – Addition to Shed without Electric                               

a.)  Sheriff Department– No one present.

b.)  Scott Holz – Pond Conditional Use Permit for parcel #010 0552 01 – Scott classified his property as a
      navigable waterway according to Outagamie County.  The town needs to approve his conditional use
      permit with Outagamie County before a pond can be established on his property. 
      MOTION:  Rettler/Neubert to approve Scott Holz’s conditional use permit.  All said aye.  Motion carried
      Knutzen filled out the paper work for Outagamie County and the Clerk signed, attesting that the above
      motion was made.


c.)  Town Hall – Rettler New Cell PhoneRettler needs a new cell phone.  His phone doesn’t notify him
      with incoming phone calls.  Clerk will check when the cell phone contract is up and notify Suess
      Electronics that Rettler will be coming in for a new phone.

d.)  Roads
      Pavement Ratings due 12/2013– Knutzen received a copy of the pavement rating report from
      Outagamie County.           
      Culvert Plugged on Wolf Rd by Jason Stover’s Farm
– Brian Gruendemann shoveled out the ends of
      the culvert.  Take off agenda.

        Ordered addressing plates for We EnergiesWe Energies requested addressing numbers for two
       natural gas regulation sites.  Cost of plates will be billed out once order is received and plates are
       installed.  The two natural gas regulation sites are at W4341 Calnin Rd and W3097 Adolph Rd.

e.)  Zoning Ordinance and Town Official Map Approval//Land Division-Subdivision Ord. //
 Response to rezone requests // Town requesting an extension until 12/31/14 for the completion of
      the town’s zoning ordinance and map certification approval with DATCP
– The town’s zoning map
      changes were approved by the County Board on December 10, 2013.  Jeff Sanders with Community
      Planning and Consulting will be contacted.

f.)  Permits Issued/Approvals/Violations (Building & Misc.)/Approve Building Inspector Payment
                             #17 Permit – Joseph Macco – Addition to shed without electric

      MOTION:  Neubert/Rettler to pay the building inspector fees $1,625.00.  All said aye.  Motion carried.
      A check was made out to Paul Hermes – Allstate Inspections for $1,625.00 to cover building
      permit #2014-04 through #2013-21.  He did not receive payment for building permit #2013-17 which
      was newly reported to the board today.     

         i)     Agreements – Tammy Stueber (2007), Jamie Rettler (2006) $87, Jesse Howard (2005)—

                Jamie Rettler – Fire run payment received for $50 from attorney.
        ii)     Unkown Status – (need updates) – Vicki Waukechon (2008), Cynthia Silva $621.18 (2009), and
               Joseph Troiber $250 (2009), Kevin Backhaus (2009) $626.18

               Received no updates.

      iii)     Runs brought to attorney on 2/2011 – Bridget Villareal (Bankruptcy?)  $604.05—no
               run paperwork received, Jacob Griesbach (2009) $436.18, Danielle Hintz (2009) $377.00, Leah
               Beecher (2010) $250.00, Roberto DeLatorre (2010) $250.00, Margaret McKeever (2010)
               $125.00, Levi Spink (2009) $662.18, Perry Springstroh (2008) $56.97, Peter St. Thomas (2009)
               $150.00, Lucas Ziewacz (2008) $316.25, Julie Merryfield $526.18 (Bankruptcy?)no run
Knutzen presented to the board Discharge of Debtor Bankruptcy papers for Villareal  and
               Merryfield.  MOTION:  Neubert/Rettler take the two bankruptcy runs off the list—uncollectable.     
               All said aye.  Motion carried. Villareal = $604.05; Merryfield = $526.18.

               Lucas Ziewacz – Ambulance run payment received $10 from attorney.              

      iv)    Ambulance runs received 2/2012–Mary Ann Nooyen (11/2010) $150.00; Candy Jolly (4/2011)
              $652.18; Lisa Hodgins 3/2011 $421.79; Faith Roaik 5/2011 $682.44; and Richard Prokash
              9/2011 $520.00

              Received no updates.

              Town Ordinance needed for Fire Dept. to bill insurance companies for runs

              No discussion took place.

        v)    New Ambulance Run Bills – Jason Vanderwegen $626.50, Todd Jaskolski $628.25

                Jason Vanderwegen – Ambulance run payment received $25 from attorney.

h.)   Budget Resolutions 08-2013 

Budgeted Account


The sum of $9,702.46 be taken from the RESERVE account

Road Maintenanceand transferred to the following

budgeted accounts to pay December bills:

Clerkaccount $440.41
Attorney/Legal account $437.50

Fire Department Expensesaccount $7,279

Road Maintenanceaccount $1,545.55


RESERVE Road Maintenance Account Balance = $15,782.97
Role Call Vote:  Neubert=Yes; Rettler=Yes; Knutzen=Yes

i.)   Approve Outagamie County Memo of Understanding Agreement for Elections and State Voter
      Registration System

MOTION:  Rettler/Neubert to approve the Memo of Understanding with the County.  All said aye.
      Motion carried.
  Town Board signed the document and the Clerk will send back the original to the

j.) Approve Election Inspectors New Terms for 1/1/2014 – 12/31/2015MOTION:  Neubert/Rettler to
     accept the list of election inspectors for 1/1/2014 through 12/31/2015 term.  All said aye.  Motion
  Approved inspectors:  Stephanie Bissing, Rachel Buell, Brenda Garvey, Michael Garvey,
     Patricia La Fave, Lois Lemke, Joyce Plamann, Alice Riehl, Judy Salter, Judy Samson, Lois Schwister,
     Katherine Siebers, Carol Theobald, Eunice Uhlenbrauck, Sandy Volkman, and William West.
     Merlin Heiden, Shirley Heiden, and Ila Mae Jens will be on a reserve list.

k.)  Ambulance 2014 contract– The fee will be $500 and will be consistent for residents and non-residents.
      MOTION:  Rettler/Nuebert to accept the ambulance contract.  All said aye.  Motion carried.
      Two original documents were signed and one will be return to Black Creek Rescue.

l.)  BOR Appeal to Wis. Supreme Court – Frank Sausen – No new to report at this time.

m.)  Certified Survey Map (CSM) approvals/Review Preliminary Reports—Wickesberg 010013400
       Genske Rd; Mary Anne Vogt 010013100
No CSM received for Wickesberg at this time. 
       MOTION:  Rettler/Neubert to approve the CSM for Mary Anne Vogt with the following note:  When
       the town’s zoning ordinance is approved and comes back from DATCP, a hearing will be needed to
       change Lot 1 to general agriculture and Lot 2 will remain in exclusive agriculture.  All said aye. 
       Motion carried.

n.)  Reserve Liquor License $10,000 payback fee application – 14K Bar – Nothing new to report.

o.)  Approve Operator License for Mary E. Pappas

      MOTION:  Knutzen moved to accept the Mary E. Pappas Operator License and Neubert seconded. 
      All said aye.  Motion carried

p.)  Approve the Clerk’s December 2013 Tax Bill Insert MOTION:  Knutzen moved to accept the tax bill
      insert and Neubert seconded.  All said aye.  Motion carried.

q.)  Approve the Sludge Permit for Schwind Trucking to haul Village Sludge to Dan Knutzen Property
      MOTION:  Neubert/Rettler to approve Schwind’s Sludge Permit for Dan Knutzen’s property  All said
      aye.  Motion carried.
r.)  Set Date to Audit Books in 2014 – January 13, 2014 at 6:45 p.m.

s.)  Approve Building Inspector Payment – Listed twice on the agenda.  See item f.)

Correspondence taken care of.

The treasurer's report, receipts, disbursements, checking, and money market accounts for totals have been reviewed.

MOTION:  Neubert/Rettler to accept the Treasurer’s Report, approve and pay the bills and to transfer $42,000.00.  All said aye.  Motion carried.

Total bills for December:  Fox Communities = $42,296.17                                     
List of December bills are attached.


MOTION:  Rettler/Neubert to adjourn at 8:36 p.m.  All said aye.  Motion carried.


                                                                                                Karen Herman, Clerk
                                                                                                Town of Black Creek



Next Monthly Town Board meeting will be
Monday, January 13, 2013at 7:00 p.m.