Town Board Monthly Meeting Minutes



Monday, September 8, 2014                                7:00 p.m.                                      Town Hall

The Board of Supervisor’s meeting was called to order at 7:01 p.m. immediately following the audit hearing.  Officials present:  Chairman Dan Knutzen, 1st Supervisor Dan Rettler, 2nd Supervisor Tom Neubert, Treasurer Jeri Ohman, and Clerk Karen Herman.  Resident Michael Garvey was present to observe the meeting.  Deputy Sheriff James Stordock was present (during the audit meeting and left at 7:02 p.m.) to discuss town issues.

The agenda was posted according to the open meeting law on September 4, 2014. 

MOTION:  Rettler/Neubert to dispense the reading and accept the August 11, 2014 monthly town board meeting minutes.  All said aye.  Motion carried. 

Building Permits:          
#13 – Joshua Barth – Garage with No Electric 010-067001
#14 – Daniel Ott – New House 010-012100
#15 – Albanese Nicodemo – Garage with Electric  010-075901
#16 – Black Creek Sportsman’s Club – Shed with Bathrooms 010-016500


a.)  Sheriff Department– Deputy Sheriff James Stordock was present to discuss town issues.  Vehicles are
      not stopping for the school bus signal on Highway 47.  Additional patrol will be watching this situation.  

b.)  Town Hall – Purchase New RefrigeratorTabled until the next board meeting.

        Repair Posting Board Glass at Clerks HomeRettler will be contacting Tri-City Glass for an estimate.

       Board Room CabinetsClerk gave an estimate for standard metal non-matching cabinets to cost
       approx. $400-$600.  Board felt it would be a better investment to purchase nice quality cabinets for
       $2,000 or under.


c.)  Roads–Bridge Inspection Repairs– Randy Roloff, with Outagamie County, will be contacted to find out
      the status of the bridge inspection repairs.

      Seal Coating Stingle Rd – Completed.  Take off agenda.

      Removal of Stump on Ballard Rd (Swamp) – Completed by Brain Grundemann.  Take off agenda.


      Don Beyer Ditch Cleaned Out on Stingle Rd – From State Highway 47 to half way done State Rd, on the
      South side of the road, the ditch needs to be cleaned on Stingle Rd.  Discussion took place.  Knutzen
      will be contacting Mike Wagner to discuss this issue.  Proper documentation along with a certificate of
      insurance will be needed before work can be completed.    


d.)  Planning Commission – Land Division-Subdivision Ord.No discussion took place. 
      Response to rezone requestsNo discussion took place.    

      Set up Planning Meeting:  Work on Getting Parcels Back to Original ZoningMeeting with Clerk to
      review questionable parcels on 9/12 at 9 a.m.  Future meeting dates will be determined at that time.

      Creation of Base Farm Tract MapMeeting with Clerk to review questionable parcels on 9/12 at 9 a.m. 
      Future meeting dates will be determined at that time.     
      and Update the Comprehensive Plan
Tabled until the next board meeting.

 e.)  Permits Issued/Approvals/Violations (Building & Misc.)
Jack Maass – Culvert Approval – Not completed.  Tabled until the next board meeting.


      Discussion took place regarding last month’s building permit #12—(Scott Mumford—Garage No Electric
      010-049700) Rettler will be contacting the county for an addressing number for this parcel.


      #13 – Joshua Barth – Garage with No Electric  010-067001
      #14 – Daniel Ott – New House   010-012100
      #15 – Albanese Nicodemo – Garage with Electric  010-075901
      #16 – Black Creek Sportmans Club – Shed with Bathrooms  010-016500


         i)    Agreements – Tammy Stueber (2007) Demands Judgment $667.50, Jesse Howard (2005)               
        ii)    Unknown Status – (need updates) – Vicki Waukechon (2008) $250, Cynthia Silva $621.18
               (2009), and Joseph Troiber $250 (2009), Kevin Backhaus (2009) $626.18
       iii)    Runs brought to attorney on 2/2011 – Jacob Griesbach (2009) $436.18, Danielle Hintz (2009)
               $377.00, Leah Beecher (2010) $250.00, Roberto DeLatorre (2010) $250.00, Margaret McKeever
               (2010) $125.00, Levi Spink (2009) $662.18, Perry Springstroh (2008) $56.97, Peter St. Thomas
               (2009) $150.00, Lucas Ziewacz (2008) $266.25 —            

       iv)    Ambulance runs received 2/2012–Mary Ann Nooyen (11/2010) $150.00; Candy Jolly (4/2011)
               $652.18; Lisa Hodgins (3/2011) $421.79; Faith Roaik (5/2011) $682.44; and Richard Prokash
               (9/2011) $520.00, 8/25/2013 Ambulance Run Bills – Jason Vanderwegen $376.50, Todd
               Jaskolski $628.25

               $25 payment received by attorney for Vanderwegen

        v)   Ambulance runs received 5/15/14 and brought to attorney:  Lisa Kehl $630.00; Jennifer
               Krause $430.91

        vi)   Ambulance run received 8/11/14:  Cody Plaster $714.25 

               Clerk contacted the town’s attorney and received an email with the collection status.

               Jesse Howard, Tammy Stueber, Vicki Waukechon, Danielle Hintz, and Kevin Backhaus –
               MOTION:  Knutzen/Rettler to remove from active list (uncollectable) for the people listed
               above ambulance/fire runs.  Take off agenda.  All said aye.  Motion carried.


               Leah Beecher, Roberto DeLatorre, Margaret McKeever, Perry Springstroh, and Peter St. Thomas
               — MOTION:  Knutzen/Neubert to remove the above names off the list as uncollectable.  All
              said aye.  Motion carried.

               Resend to attorney, the collection information for Cynthia Silva $621.18 (2009), Joseph Troiber
               $250 (2009), Candy Jolly, Faith Roaik, Richard Prokash.

               Jacob Griesbach (2009) $436.18 – attorney showed paid in full – update attorney with the
               collection status.


               Lucas Ziewacz–  MOTION:  Neubert/Rettler for the attorney to bring this issue back up in
               court.  All said aye.  Motion carried.


               Mary Ann Nooyen – Send bill again that co-pay was not received, small claims.

               Cody Plaster – Clerk to send new run information to attorney for collection.

      Town Ordinanceneeded for Fire Dept. to bill insurance companies for runs
       Since no action has taken place with the creation of this ordinance, the Clerk has contacted the
       WTA attorney to verify that this ordinance is needed.  The response was that we absolutely must
       have such an ordinance or resolution.  Tabled until the next board meeting

       Ambulance will be called in response to a person threating themselves with social media.

       Discussion took place that when an ambulance is called out for a personal injury, the fire truck will be
       going out too.

       $2,500 Assessment to Pay for Black Topping Fire Hall Parking Lot; Budget money for future Fire
       Hall Black Topping
– Rettler fund raiser money $7,000 will be used for a helicopter landing zone at
       the Black Creek Fire Hall.  $2,500 will need to be assessment (each) from the Village and Town of Black
       Creek.  MOTION:  Knutzen/Neubert to pay $2,500 to the Black Creek Rural Fire Committee.  All said
       aye.  Motion carried.

g.)   Set Date to Work on 2015 Budget & Wages for 2015-2016 Term
       Wednesday, October 15 at 7:00 p.m.

      Set Date for Budget/Road Expenditure and Wage Hearing
Wednesday, November 12 at 8:00 p.m.

h.)   9/13/14 Tire & Scrap Metal Collection – Neubert has it set up.


i.)   August 12, 2014 Partisan Primary All went well.  134 voters


j.)   County Preliminary Reports or Certified Survey Map (CSM) approvalsThe Witterholt csm was
      approved at the August 2014 town board meeting.  The board signed the original csm documents


k.)   Budget Resolution 04-2014

       The sum of $55,790.42 from the RESERVE Road Maintenance FCCU account be transferred to the
       budgeted account Road Maintenance to pay the bills and be prepared for winter maintenance.

       Roll call vote:  Rettler—Yes, Neubert—Yes, Knutzen—Yes. 
       3=Yes votes; 0=No votes

       05-2014Resolution not needed for this meeting.

Correspondence taken care of.

Cancelled Reservations for Herman and Rettler–Fall Town & Village Workshops with the WTA.  Clerk has requested refunds.

Knutzen received the local mileage certification road report which is due October 10, 2014.

Knutzen received an accident notification report for 12 Corners/LaFond Rd – gouge in ditch.  Board was not concerned.

10/27/14 WTA Convention – Rettler and Neubert attending Sunday and Monday.


The treasurer's report, receipts, disbursements, checking, and money market accounts for totals have been reviewed.


MOTION:  Rettler/Neubert to accept the treasurer’s Report, approve and pay the bills and to transfer $64,300.00.  All said aye.  Motion carried.


Total bills for September:  Fox Communities = $64,130.78                             
List of September bills are attached.


MOTION:  Neubert/Rettler to adjourn at 8:59 p.m.  All said aye.  Motion carried.


                                                                                                Karen Herman, Clerk
                                                                                                Town of Black Creek


The next Monthly Town Board Meeting will be
Monday, October 13, 2014 at 7:00 p.m.