Town Board Monthly Meeting Minutes


Monday, October 13, 2014                                                     7:00 p.m.                                                                       Town Hall

The Board of Supervisor’s meeting was called to order at 7:00 p.m.  Officials present:  Chairman Dan Knutzen, 1st Supervisor Dan Rettler, 2nd Supervisor Tom Neubert, Treasurer Jeri Ohman, and Clerk Karen Herman.  Residents:  Lois Volkman (7:00 – 7:42 p.m.), Duane Rettler (7:00 – 7:42 p.m.), Deputy Sheriff John Schuette (7:00 – 7:15 p.m.) and Michael Garvey. 

The agenda was posted according to the open meeting law on October 10, 2014. 

MOTION:  Rettler/Neubert to dispense the reading and accept the September 8, 2014 monthly town board meeting minutes as printed.  All said aye.  Motion carried. 

MOTION:  Rettler/Neubert to dispense the reading and accept the September 8, 2014 Audit meeting minutes.  All said aye.  Motion carried. 

Building Permits:          
No New Building Permits to Report this Month

a.)  Sheriff Department– Deputy Sheriff John Schuette was present to discuss town issues. 

b.)  Town Hall – Purchase New RefrigeratorTabled until the next board meeting.

        Repair Posting Board Glass at Clerks HomeClerk received an estimate from Tri-City Glass.  The cost
        to repair would be $250 – $300.  The cost to purchase a new posting board will be looked into.

       Board Room CabinetsClerk will be looking into purchasing cabinets $2,000 or under for the board

c.)  Roads–Bridge Inspection Repairs– No repair bill received from the County.

      Don Beyer Ditch Cleaned Out on Stingle Rd – Board will be checking into this situation.


      Put on agenda next month:  Snowplowing Town Roads.  Discussion took place.

      Outagamie County Maintenance Agreement – Refusing Agreement.  Take off agenda.


      Building Permit #12 (Scott Mumford) Garage No Electric 010-049700 Needs Addressing Number – 
      Rettler will be contacting Mumford to inform them of the cost with the addressing number.  Rettler will
      be getting the addressing number from the County.


d.)  Planning Commission – Land Division-Subdivision Ord.No discussion took place. 
      Response to rezone requestsNo discussion took place.    

      Set up Planning Meeting:  Work on Getting Parcels Back to Original ZoningSmall group planning
      meetings took place on 9/24, 10/1, and 10/8.  Clerk will be putting together the list of changed parcels
      which were gathered at the meetings.  A future small group meeting will be set up.             

      Creation of Base Farm Tract MapFuture meetings will be scheduled to create the base farm tract
      map.  Before this can happened, the list of parcels mentioned above, need to be reviewed and submitted
      to the County and OMNNI so a new base farm tract map can be created.   

      and Update the Comprehensive PlanComprehensive Plan kick off 11/20/14 8:00 p.m.
      Jeff should start the updates.  The 2015 budget will include updating the comprehensive plan.


       The clerk has created a letter which must be sent to DATCP confirming that the town board on
       6/30/14 has adopted the farmland preservation zoning ordinance dated 3/28/2014.  Outagamie
       County adopted the farmland preservation zoning ordinance with Resolution No.:  Z-7—2014-15 on
       8/12/2014.  Chairman and Clerk signed this letter.


 e.)  Permits Issued/Approvals/Violations (Building & Misc.)
Jack Maass – Culvert Approval – Not completed.  Tabled until the next board meeting.


        Mike Salter, Jr. has received 2 field entrance permits.


        Clerk received notice from Outagamie County of Mike Helser’s application for erosion control and
        storm water management permit for small projects.


         i)    Unkown Status–(need updates) – Cynthia Silva $621.18 (2009), and Joseph Troiber $250 (2009)                
        ii)    Runs brought to attorney on 2/2011 – Jacob Griesbach (2009) $436.18,  Levi Spink (2009)
               $662.18, Lucas Ziewacz (2008) $266.25             

       iii)    Ambulance runs received 2/2012–Mary Ann Nooyen (11/2010) $150.00; Candy Jolly (4/2011)
               $652.18; Lisa Hodgins (3/2011) $421.79; Faith Roaik (5/2011) $682.44; and Richard Prokash
               (9/2011) $520.00
                8/25/2013 Ambulance Run Bills – Jason Vanderwegen $351.50, Todd Jaskolski $628.25
       iv)   Ambulance runs received 5/15/14 and brought to attorney:  Lisa Kehl $630.00; Jennifer
               Krause $430.91

        v)   Ambulance run received 8/11/14:  Cody Plaster $714.25


               Updates from the attorney were reviewed.  
      Town Ordinanceneeded for Fire Dept. to bill insurance companies for runs
       Since no action has taken place with the creation of this ordinance, the Clerk has contacted the
       WTA attorney to verify that this ordinance is needed.  The response was that we absolutely must
       have such an ordinance or resolution.  Tabled until the next board meeting

g.)   Review Date to Work on 2015 Budget & Wages for 2015-2016 Term
       Wednesday, October 22 at 7:00 p.m.

      Budget & Road Expenditure and Wage Hearing Wednesday, November 12 at 8:00 p.m. Publish
      Clerk will publish a class-1 notice.

h.)   9/13/14 Tire & Scrap Metal Collection Results – One load of tires and scrap metal were collected.

i.)   November 4 General Election The election machines will be dropped off for contract maintenance on
      10/15 and picked up 10/17 at the Town of Grand Chute.  This is done twice a year.  We will have 10
      election workers for the November 4 election.  Five will be working each shift.

j.)   County Preliminary Reports or Certified Survey Map (CSM) approvals—Duane Rettler CSM Approval
      010-018401 & 010-018405
Rettler refrained from voting.
       MOTION:  Neubert/Knutzen to accept Duane Rettler’s CSM.  All said aye.  Motion carried.  Clerk will
       contact the surveyor to get the original CSM which the board will sign.


k.)   Budget Resolution 05-2014

The sum of $97.00from the Fuel Surcharge/Land Fill Chargesbudgeted account be transferred to the budgeted category Insuranceto pay the bills.

Role call vote:  Neubert=Yes; Rettler=Yes; Knutzen=Yes      

       05-2014Resolution not needed for this meeting.

l.)   Ryan Rohan – Hwy 54 Recycling Compliance Letter – A professional recommendation was reviewed.
      MOTION:  Neubert/Rettler to send Ryan Rohan the letter.  All said aye.  Motion carried.

m.)  Approval to Pay the BC Rescue Service $4,587.89 Received from the EMS Funding Assistance
       Program (SFY) 2015
MOTION:  Neubert/Rettler approve to pay $4,587.89 to BC Rescue Service.
       All said aye.  Motion carried.

n.)   Krystal Oskey Holding Tank Agreement Approval N6021 State Hwy 47 – Oskey brought the original
      agreement to the clerk to present to the board tonight.  Knutzen and Oskey will need to have the
      document notarized.  Knutzen will be contacting Oskey.

o.)   2015 BC Rescue Services Ambulance Contract MOTION:  Rettler/Neubert to accept the BC Rescue
       Service contract.  All said aye.  Motion carried.

p.)   Tax Bill Refuse Charges Approval – Tabled until the next board meeting.

Correspondence taken care of.

–Clerk attending WMCA Meeting on Friday, October 17, 2014 in Combined Locks.

–It’s time to reorder checks.  The Clerk is looking into purchasing checks with Bear Graphics.  The cost is
  approx. $110 versus $234 with Deluxe.

–Clerk presented the Treasurer’s Bond to our Town Treasurer.

–Fire Inspection reports were reviewed.

The treasurer's report, receipts, disbursements, checking, and money market accounts for totals have been reviewed.


$466.20 was deposited into the town’s checking account instead of the town’s money market account.  The Treasurer has contacted the credit union and they will correct the deposit for October.


MOTION:  Rettler/Neubert to accept the treasurer’s report, approve and pay the bills and to transfer $47,600.00.  All said aye.  Motion carried.


Total bills for October:  Fox Communities = $47,687.99                             
List of October bills are attached.


MOTION:  Neubert/Rettler to adjourn at 9:51 p.m.  All said aye.  Motion carried.

                                                                                                Karen Herman, Clerk
                                                                                                Town of Black Creek



The next Monthly Town Board Meeting will be
Monday, November 10, 2014 at 7:00 p.m.