Town Board Monthly Meeting Minutes


Monday, November 10, 2014                                                      7:00 p.m.                                                         Town Hall

The Board of Supervisor’s meeting was called to order at 7:06 p.m.  Officials present:  Chairman Dan Knutzen, 1st Supervisor Dan Rettler, 2nd Supervisor Tom Neubert, Treasurer Jeri Ohman, and Clerk Karen Herman.  Resident present:  Michael Garvey, observing the meeting. 

The agenda was posted according to the open meeting law on November 6, 2014. 

MOTION:  Rettler/Neubert to dispense the reading and accept the October 13, 2014 monthly town board meeting minutes as printed.  All said aye.  Motion carried. 

MOTION:  Rettler/Neubert to dispense the reading and accept the October 22, 2014 Town Board Meeting to Work on the 2015 Budget & Wages.  All said aye.  Motion carried. 

Building Permits:          
#17 – Hwy 47 Storage – Storage Condominium
#18 – Hwy 47 Storage – Storage Condominium


a.)  Sheriff Department– No one present.

11/7/14 7:30 p.m. added agenda item: 
KAYLIE MAE KUHNKE—OPERATOR LICENSEMOTION:  Neubert/Rettler approve operator license for Kaylie Mae Kuhnke.  All said aye.  Motion carried.  Background check was done.

b.)  Town Hall – Purchase New RefrigeratorTabled until the next board meeting.

        Repair Posting Board Glass at Clerks HomeNeubert will be replacing the display doors with a used
      set of doors he found.

       Board Room CabinetsClerk will be purchasing cabinets once her town work slows down.
       Drop BoxRettler will be looking into purchasing a drop box secured to the town hall building used
       for town business.

      Back door outside light not working.
      Back door step plate needs to be secured.
      Front door concrete needs to be filled in.

      Computer Upgrade for TreasurerPricing of computer and software was discussed.  Currently
      running with Windows XP software.

       Hall Well RepairedNo running water at hall.  Ralph Volkman replaced the pump and removed the
      chlorine drop dispenser.


       ON AGENDA – Floor Stripper & Wax for hall floor.


c.)  Roads–Bridge Inspection Repairs– Repairs completed.  Total cost was $1,629.64.  Take off agenda.

      Don Beyer Ditch Cleaned Out on Stingle Rd – Rettler & Knutzen each inspected the culvert.  Culvert
      looks fine.  Take off agenda.

      Building Permit #12 (Scott Mumford) Garage No Electric 010-049700 Needs Addressing Number –  
      Rettler hasn’t received new fire number from the County yet.
      Husbandry Act 377 RequirementsRettler and Neubert attended the WTA Conference where
      Husbandry Act 377 was discussed.  The County is recommending to go with option F.  The Option
      can be changed yearly.  MOTION:  Rettler/Neubert to adopt option F to abide by Act 377 for 1-year
      for 2015.  All said aye.  Motion carried
.  Option F means no permits are required under 92,000 lbs.  If
      weight is over 92,000 lbs., board will discuss the permit requirements.  More information will be
      available January 1, 2015.

      House Moving on Hample RdTabled until the next board meeting.

      Cleaning Cross Rd Culvert Stingle RdTake off agenda. 
      Change agenda heading to: South of Bissing’s on 12 Corners Rd.  Discussion took place.  Rettler will be
      contacting Carl Anthony to determine if it is a Drainage District issue.

      Snowplowing Town RoadsScott Marck’s Trucking will be plowing the town roads.  Low amount of
      salt this winter but sand is available.  Knutzen will be checking with the Town of Center to find out
      which roads we will be responsible for.


d.)  Planning Commission – Land Division-Subdivision Ord.No discussion took place. 
      Response to rezone requestsNo discussion took place.    

      Set up Planning Meeting:  Work on Getting Parcels Back to Original ZoningNew list of parcels has
      been completed and forwarded to Dave Johnson with County Planning.  Next planning meeting date
      Knutzen will discuss at the upcoming hearing.              

      Creation of Base Farm Tract MapFuture meetings will be scheduled to create the base farm tract

      Update the Comprehensive Plan Kick-Off Date 11-20, RefreshmentsClerk will take care of the
      meetings refreshments.


       Sent DATCP Letter Verifying Town Adopting Zoning Ord.Letter sent to DATCP.


 e.)  Permits Issued/Approvals/Violations (Building & Misc.)
       Jack Maass – Culvert Approval

       (New) 3 Driveway permits – Lee Lemke, John Knorr, and Ralph Volkman.
       MOTION:  Rettler/Neubert to approve the culvert permits for Jack Maass, Mike Salter (2), John
       Knorr, and Ralph Volkman.


      Building Permits:
      #17 – Hwy 47 Storage – Storage Condominium
      #18 – Hwy 47 Storage – Storage Condominium

      Updated Past Building Permit #10—Antony Mach — Shed with no electric $100
      Updated Past Building Permit #16 – Black Creek Sportsman Club — Shed with restrooms charged
                                                               $400 (New Home Fee)


         i)    Unknown Status–(need updates) – Cynthia Silva $621.18 (2009), and
               Joseph Troiber $250 (2009)
        ii)    Runs brought to attorney on 2/2011 – Jacob Griesbach (2009) $436.18,  Levi Spink (2009)
               $662.18, Lucas Ziewacz (2008) $266.25              

       iii)    Ambulance runs received 2/2012–Mary Ann Nooyen (11/2010) $150.00; Candy Jolly (4/2011)
               $652.18; Lisa Hodgins (3/2011) $421.79; Faith Roaik (5/2011) $682.44; and Richard Prokash
               (9/2011) $520.00
                8/25/2013 Ambulance Run Bills – Jason Vanderwegen $351.50, Todd Jaskolski $628.25
       iv)   Ambulance runs received 5/15/14 and brought to attorney:  Lisa Kehl $630.00; Jennifer
               Krause $430.91

        v)   Ambulance run received 8/11/14:  Cody Plaster $714.25


               Updates from the attorney were reviewed.  
      Town Ordinanceneeded for Fire Dept. to bill insurance companies for runs
       Since no action has taken place with the creation of this ordinance, the Clerk has contacted the
       WTA attorney to verify that this ordinance is needed.  The response was that we absolutely must
       have such an ordinance or resolution.  Tabled until the next board meeting
       Discuss Ambulance Auditing/Bill ProceduresDiscussion took place.  Tabled until the next board


g.)  Budget & Road Expenditure and Wage Hearing Wednesday, November 12 at 8:00 p.m. 
      Meeting is Wednesday.

h.)   Approve 2015 Fee Schedule MOTION:  Knutzen/Rettler take off Holding Tank (Pumping Fee)
       $250.  All said aye.  Motion carried

       Motion:  Rettler/Neubert to change home fee from $400 to $500.  All said aye.  Motion carried. 
       $425 Inspector/$75 Town

i.)   November 4 General Election Busy election!  Discussion took place with purchasing 2 additional
      refurbished Edge machines or renting machines for an upcoming large turn-out election.

j.)   County Preliminary Reports or Certified Survey Map (CSM) approvals—Lois Volkman 010-078400
      MOTION:  Rettler/Neubert to approve Lois Volkman’s CSM.  All said aye.  Motion carried.

      Preliminary Report for CS Rentals was reviewed.  Knutzen will be contacting Carow Land Surveying
      because the commercial property line runs through a building.

k.)   Budget Resolution 06-2014

The sum of $1,902.00from the Fuel Surcharge/Land Fill Chargesbudgeted account be transferred to the budgeted category Ambulance Runs/Ambulance Expensesto pay the bills.


       07-2014Resolution not needed for this meeting.


l.)   Ryan Rohan – Hwy 54 Recycling Compliance Letter – Letter attachments were verified.  Letter will be
      sent out.

m.)  Set Annual Meeting Date – Annual Meeting Date will be April 22, 2015 at 8:00 p.m.
   Krystal Oskey Holding Tank Agreement Approval N6021 State Hwy 47 – Knutzen met Oskey to get
       the paperwork notarized.  Take off agenda.
o.)   Tax Bill Insert with County Recycling Insert Approval – Clerk discussed that County Recycling can
       supply us with a 1/3 page insert.  Nothing has been finalized with the County.  Clerk will keep the
       board updated.
   Tax Bill Refuse Charges Approval
       477 Households
       3% Increase from 2014 Rates

       $114.60 Garbage Fee per Year/Per Stop

       $2.03 Fuel Surcharge Fee
       Total Garbage Fee per Household $116.63

       $2.60/Household per month or $31.20 per year

MOTION:  Neubert/Rettler to approve the 2015 Garbage and Recycling Rates and to Collect the 2015 Garbage Fee and Fuel Surcharge from 11/2013 – 10/2014 through Special Charges on the Tax Bills for each household.  All said aye.  Motion carried.

Correspondence taken care of.

–Treasurer agenda items bring to the beginning of the agenda so she can leave early.

–Treasurer will be using cell phone 920-850-5310.  Clerk needs to notify Suess Electronics.


The treasurer's report, receipts, disbursements, checking, and money market accounts for totals have been reviewed.


$16,039.27 was deposited into the town’s checking account instead of the town’s money market account.  The Treasurer has contacted the credit union and they will correct the deposit for December.


MOTION:  Rettler/Neubert to accept the treasurer’s report, approve and pay the bills and to transfer $33,700.00.  All said aye.  Motion carried.


Total bills for November:  Fox Communities = $33,658.97                             
List of November bills are attached.


MOTION:  Neubert/Rettler to adjourn at 10:16 p.m.  All said aye.  Motion carried.

                                                                                                Karen Herman, Clerk
                                                                                                Town of Black Creek


The next Monthly Town Board Meeting will be
Monday, December 8, 2014 at 7:00 p.m.