Town Board Monthly Meeting Minutes

TOWN OF BLACK CREEK
MONTHLY BOARD OF SUPERVISORS MEETING
April 14, 2016
(Meeting Rescheduled from Monday, April 11, 2016)   

Thursday, April 14, 2016                                      7:00 p.m.                                            Town Hall
The Board of Supervisor’s meeting was called to order at 7:02 p.m.  

Officials present:  Chairman Dan Knutzen, 1st Supervisor Dan Rettler, 2nd Supervisor Tom Neubert, and Clerk Karen Herman.  Treasurer Jeri Ohman was absent.  MOTION:  Rettler/Neubert to excuse Jeri from the meeting.  All said aye.  Motion carried.   

The following people were present: 
Tim Beyer and Cory Geurts (left at 7:48 p.m.); Christine Miller, Outagamie County Recycling Coordinator (left at 7:27 p.m.); Deputy Sheriff John Westphal (came at 7:20 p.m. and left at 7:37 p.m.).

The agenda was posted according to the open meeting law on April 9, 2016. 

MOTION:  Rettler/Neubert to dispense the reading of the monthly Town Board Meeting Minutes for
March 17, 2016 and approve the minutes.  All said aye.  Motion carried.
 

Building Permits:         
 #2 – Jason & Jenny Court – Addition to house with electric
 #3 – Dan Justus – Garage with electric
 #4 – Tim Springstroh – Shed with electric

AGENDA ITEMS TAKEN OUT OF SEQUENCE
r.)  Outagamie County Recycling & Solid Waste Grant Opportunity with Purchasing CartsChristine Miller was
     available to discuss the cost savings grant opportunity with purchasing recycling carts.  The cost of a
     recycling cart is $50.  The grant would be a refund of $7 per cart, one for each household.  The town
     would own and maintain the carts.  Each cart must be at least a 90 gallon cart for this grant.   A 95 gallon
     size cart was brought here on display tonight.  Christine and the cart will be attending our annual meeting
     on 4/20.

a.)  Sheriff Department– Deputy Sheriff John Westphal was present to discuss town issues.  Discussed the
       spotted mountain lion on 12 Corners Rd and County Rd B. 

 

 — The home at N5655 12 Corners Rd has been torn down.  Tim Beyer and Cory Geurts were available to
     discuss building 2 new homes on the Beyer property location.  One home behind the torn down home
     on a 2 acre parcel and the other home would be located between the woods and barn accessing
     the newer driveway.  This will be discussed at a future Planning Commission meeting.  No meeting date
     has been scheduled at this time.  Clerk informed the Town Assessor that the home was torn down.

b.)  Set Date to Audit Books in MayThe date has been set for May 9, 2016 at 6:45 p.m.

c.)  County Preliminary Reports or Certified Survey Map (CSM) Approvals:  Lois Volkman CSM
       Parcel #010-0784-00, 010-0781-00
Lois will be contacted that it would be best to identify the house lot
       now on the current CSM, so an additional CSM won’t need to be done in the near future.  No original
       maps received. 

d.)  Treasurer’s Report on Receipts, Disbursements, Checking, and Money Market Accounts for Totals from
       the Previous Month

e.)  Budget Resolution #4-2016

RESERVE ACCOUNTS

The sum of $20,000.00 from the Equipment Fire Truck Reserve account be transferred to the Money Market account to pay Truck Country as a down payment for the chassis for the Town and Village of Black Creek’s new equipment fire truck.
 Total in the Equipment Fire Truck Reserve account $0

Roll Call Vote to Approve Resolution 4-2016:   Rettler-Yes; Neubert-Yes; Knutzen-Yes
3=Yes; 0=No      Approved
 

f.)  Clerk Presents Bills and Transfers Money to Pay BillsMOTION:  Neubert/Rettler to accept the
       Treasurer’s Report, approve the bills, and to transfer $80,400.00 to pay the bills.  All said aye.  Motion
       carried.
 

AGENDA ITEM TAKEN OUT OF SEQUENCE
m)  Down Payment on New Fire Truck (State Trust Fund) Chassis Payment $20,000 to Truck Country,
       Madison // Resolution for State Trust Fund
New Fire Equipment Truck will cost $325,536. 
       MOTION:  Rettler/Neubert to finance the truck with the Commissioners of Public Lands for $285,536.  All
       said aye.  Motion carried.  The interest rate of 2.5% will go back to the Seymour and Shiocton School
       Districts.  Clerk to send the BCPL Loan Application Request Form for a Municipal General Obligation
       Loan and cover letter to the Board of Commissioners of Public Lands.  Clerk will receive a $20,000.00
       check payment from the Village and will forward the payment with the Town’s $20,000.00 payment to
       Truck Country in Madison.  The $40,000.00 is a chassis down payment.
 

g)   Create Razing Ordinance for the PermitTown Board is no longer pursuing, take off the agenda.

h.)  2016 Free Tire Recycling and Scrap Metal Collection April 16 and September 17All set for collection.

i.)   Town Hall –RJM Construction Pavilion PlanTown Board will be discussing at the Annual Meeting.
      Annual Meeting Setup and AgendaAgenda items discussed. 

      MOTION:  Neubert/Rettler to approve the Annual Report as presented.  All said aye.  Motion carried.

j.)   Roads–
      Ballard/Culbertson Rd Culvert – Install New Culvert
Brian Gruendemann will be taking care of.

      Kropp Rd – Gravel on the Shoulder by the Road Curves – Brian Gruendemann will be taking care of.

      Take down Weight Limit Signs on Town Road– Rettler took down the weight limit signs off the town roads
      on Friday, April 8.

      Crack Sealing Proposal – $10,000 yearly proposal.  Crack sealing will work on the roads until the money
      runs out.  Road work will be done according to this order:  Kropp Rd, Burdick Rd/12 Corners Rd, 12
      Corners by Kluge/Wolf Rd, Wolf Rd.

      Road Name Signs on State Rd – New roads name signs and posts have been completed East of Hwy 47 in
      2015.  West of Hwy 47 name signs and post will be ordered and placed this year.

–Clerk is to send Tim Roach the Erosion Control application.  State/Forest, water sitting; Stretch of Forest Rd,
   Stretch of Wick RD & the end of Wick Rd.  Included is the plan map, narrative, and application.  We will
   pay the $100.00 fee will next month’s bills.

— Scott Construction will be chip sealing Kropp Rd

— Received Radtke proposal $24,457.62.  Holding off until we get chip sealing pricing.  Tabled until next
   meeting.      

k.)  Planning Commission – Creation of Base Farm Tract MapNot discussed.

      Official Zoning Map needed according to approved Ordinance #01-2015 Not discussed.

      Future Comprehensive Plan Meetings/Public Hearing Date; Approve Application Forms for Zoning
      Ordinance
– Comprehensive Plan Public Hearing on 5/4/16 at 7:00 p.m. with the Village of Black Creek,
      located here at the Town Hall. 

      MOTION:  Rettler/Neubert approve the revised zoning application forms but only have a document
      header on page 1.  All said aye.  Motion carried
.


l.)   Permits Issued/Approvals/Violations (Building & Misc.)

      –Wisc. Technology Networking, LLC – Right of Way Utilization Application, Transport Utility Pole
     120 ft. pole.  Clerk is to send our working with the Road Right of Way permit $50 to Wisc. Technology
      Networking with a copy of the permit form they sent up.

     –Culvert Permit –Brad Steward – Wood Rd (Rettler will give the permit to the Clerk at a later time)

     –Culvert Permit – Holly VanDeHei – Ballard Rd
 

     New Building Permit

     #2 – Jason & Jenny Court – Addition to house with electric
     #3 – Dan Justus – Garage with electric
     #4 – Tim Springstroh – Shed with electric

m.)  FIRE/AMBULANCE – PAST DUE FIRE/RESCUE RUNS – Jason Vanderwegen $141.00; Chelsey Keller
        $797.50 –
  
        Received payment for Vanderwegen account.  One from 11/2015 and 11/16/2012 which the attorney
        previously didn’t forward to us.  Today received an additional $50 payment for Vanderwegen.

       David VerVoort $200.00; Stephanie Manka $200.00; Peter KeberleinClerk requested a response from
       the Town Board from a 10/19/15 email sent from our Town Attorney.  Clerk will contact Attorney to
       contact VerVoort regarding the run issues. 

       Clerk to forward 2 new ambulance runs for Buelow and Nerious.

       Town Ordinanceneeded for Fire Dept. to Bill Insurance Companies for RunsTabled until the next board
       meeting.
 
AGENDA ITEMS TAKEN OUT OF SEQUENCE
       Down Payment on New Fire Truck (State Trust Fund) Chassis Payment $20,000 to Truck Country,
       Madison // Resolution for State Trust Fund
PLEASE SEE COMMENTS ABOVE

       Once the State Trust Fund approves our loan, a resolution will need to be done too.
      
       –MABAS Agreement – Knutzen will be contacting Ryan Schomisch to get a copy for town 2% fire dues
         records.
 

n.)   Ryan Rohan – Hwy 54 Recycling Compliance ResultsTabled until the next board meeting.
 

o.)   Approve New Property Insurance for BC Fire Building and Town HallMOTION:  Neubert/Rettler to
       withdraw from LGPI Fund as of the new renewal date of 5/1/2016.  All said aye.  Motion carried

       MOTION:  Neubert/Rettler to approve MPIC as our new property insurance provider.  All said aye.
       Motion carried.  Town Hall and Fire Hall buildings and content.

p.)   April 5, 2016 Presidential Preference and Nonpartisan Election/Additional Election Responsibilities for
        Clerk with the Relier and Provider Agreement with Outagamie County
Clerk may need to take on the
        absentee ballot tracking in the SVRS System and Voter Registration system.  Discussion took place.       
 

q.)   Set Date for Open Book and Board of Review (BOR)
       Adjourn BOR to a Later Date
       
– Clerk reviewed the dates provided by our Town Assessor.  Open Book will be from 4pm – 6pm and BOR
       from 6pm – 8pm on Thursday, May 19, 2016.  Clerk will contact assessor, newspaper and do postings.

       Approve Ordinance to Appoint Alternate Members for BOR
      
MOTION:  Neubert/Rettler to approve the alternates.  All said aye.  Motion carried.  The alternates are
       William West, Lee Lemke, Brian Gruendemann, Ben Neubert, and Jeri Ohman. 

       Approve Ordinance Relating to Confidentiality of Income and Expense Records
      
MOTION:  Neubert/Rettler to accept penalty provisions relating to confidentiality of Income Expense
       Records.  All said aye.  Motion carried


AGENDA ITEM TAKEN OUT OF SEQUENCE

r.)  Outagamie County Recycling & Solid Waste Grant Opportunity with Purchasing Carts PLEASE SEE
     COMMENTS ABOVE.

 

— 2% Fire dues payment for 2015 will be made out to Black Creek Rural Fire Committee tonight.
— Received 2015 Black Creek Rescue Cash Flow Projection Report.
— Received refund of $110.68 from Outagamie County Highway Department for the Village engine breaking sign. 
    Receipt #3289 received 3/17/16.
–Fire Inspection Reports were reviewed.

 

Correspondence taken care of.

 

Total bills for April 2016:  Fox Communities Credit Union = $80,324.52                           
List of April bills are attached.
                                                               
MOTION:  Rettler/Neubert to adjourn at 10:30 p.m.  All said aye.  Motion carried.

Karen Herman, Clerk
Town of Black Creek

The Next Monthly Town Board Meeting will be May 9, 2016 at 7:00 p.m.