Monthly Town Board Meeting Minutes


September 12, 2016

Monday, September 12, 2016                                       7:00 p.m.                                             Town Hall
The Board of Supervisor’s meeting was called to order at 7:00 p.m.  

Officials present:  Chairman Dan Knutzen, Supervisor 1 Dan Rettler, Supervisor 2 Tom Neubert, Treasurer Jeri Ohman (left after her agenda items were reviewed), and Clerk Karen Herman.  Deputy Sheriff Lee (left at 7:06 p.m.), Resident Mike Garvey, and Resident Dale Schmoll (left at 7:34 p.m.) were present.

The agenda was posted according to the open meeting law on September 8, 2016. 

MOTION:  Rettler/Neubert to dispense the reading and accept the 8/8/2016 monthly Town Board meeting minutes as presented.  All said aye.  Motion carried.   

Building Permits:         
 #16 – Michael Helser – Garage with Electric & Plumbing
 #17 – Peter Miles – Storage Shed with Electric
 #18 – Cheryle Schultz – (Support Wall) Addition with No Electric or Plumbing

a.)  Sheriff Department– Deputy Sheriff Lee was present to discuss town issues.  Mail boxes being damaged
       in the Town of Center.  Ballard/Wood Rd cow dumped.

Public Comment:
Camp Ground located at W4096 Kropp Rd, owned by Tim Manka, was discussed.  Land zoned as exclusive agriculture.  Should there be a camp ground?  Town will look into and address this issue.

b.)  Set Date to Work on the 2017 Budget, Wages, and Fee Schedule; Set Date for Budget Hearing, Town Levy,
       Wage and Road Expenditure Meeting
       10/19/16 Wed. 6:00 p.m. work on the budget. 
       11/17/16 Thurs. 7:00 p.m. meeting and public hearing.

c.) Software Maintenance Agreement with Transcendent Technologies, LLC for Tax Bill Receipting/Pet
Transcendent Technologies, LLC is taking over the property tax collection software and pet
       licensing software developed by J. Mauel and Associates. 

       MOTION:  Rettler/Neubert to accept the agreement to pay $600.00 for the Property Tax License
       Receipting/Pet Licensing.  All said aye.  Motion carried.  There is no charge for the $150 Pet Licensing
       software for the 2016 tax bill season.  Payment of $450 will be charged for the Receipting Software for
       the 2016 tax bill season.  Payment is made annually.  Clerk will email agreement to Transcendent
       Technologies, LLC.  No payment is due at this time.

d.)  County Preliminary Consultation Checklist Reports or Certified Survey Map (CSM)None Received.

e.)  Treasurer’s Report with Receipts, Disbursements, Checking, and Money Market Accounts for Totals from
       the Previous Month

f.)   Budget Resolution #9-2016
                      BUDGET RESOLUTION NUMBER #09-2016

        RESERVE ACCOUNTThe sum of $57,094.17 from the Reserve Road Maintenance
account be transferred to the budgeted category Road Maintenanceto pay
                      the bill.

(Resolution continued on page 2)

(Continued from previous page)


The sum of $388.00 from the 2016 Recycling account be transferred to the budgeted category Educational Meeting & Exp. account to pay the bills.

Roll call vote to approve the resolution: 
Rettler = Yes; Neubert = Yes; Knutzen = Yes
3 Yes and 0 No

g)   Clerk Presents Bills and Transfers Money to Pay Bills–        
       MOTION:  Rettler/Neubert to approve the Treasurer’s Report, approve and pay the bills, and to transfer
       $87,000.00 to pay the bills.  All said aye.  Motion carried.

h.)  9/17/2016 Tire and Scrap Metal Collection 9 am – 4 pm, Newspaper NoticeNewspaper notice has
       been taken care of.  Neubert will take care of the collection setup.      

 i.)  11/8/2016 Presidential ElectionAs soon as I receive the absentee ballots, absentee voting can start in
       the Clerk’s Office for this election.  Usually absentee voting in the Clerk’s Office begins 2 weeks before
       the election which would be 10/24, for the 11/8/16 election, but now it is almost 1 ½ months earlier than
       normal.  Absentee voting can take place on weekends too, up to the Sunday before the election.  The
       Clerk will be doing absentee voting in the Clerk’s Office by appointment.

 j.)  Town Hall –RJM Construction Pavilion Plans/Storage ShedDiscussion took place.  Tabled until the next
      Town Board meeting.     

 k.) Ballard/Culbertson Rd Culvert – Install New CulvertThe board will be checking into this situation next

       Road Signs on State Rd – Sings are here and will be installed.  Take off agenda.

       Complete Bridge Inspection Report Recommendations– Tabled until the next board meeting.
        Outagamie County Highway Dept. Intergovernmental Maintenance Agreement– Not participating.
       Turnout for Transportation EventWill participate when meeting locations are decided.  Meetings taking
       place on 9/29 at 7:00 p.m.  Town Board will notify the clerk is a meeting notice should be done.

l.)  Planning Commission – Creation of Base Farm Tract Map

      Official Zoning Map needed according to approved Ordinance #01-2015

      Comprehensive Plan Yearly Implementation of Chapter 12 in 2017 
      Clerk will set up a planning commission meeting to review the new Comprehensive Plan and Maps and a
      plan to address upcoming issues. 
m.) Permits Issued/Approvals/Violations (Building & Misc.)
       CenturyLink—3 Right of Way Permits – N.074772 West 2 Genske Rd, N.074769 North 1 State Rd, and
       N.074767 South 2 State Rd –   
Tabled until the next board meeting.     

       Fred Herman – Culvert Permit
       Erik Heiden – Field Entrance Permit
        New – Bruce Dietzen – Ott Rd Field Entrance —
        MOTION:  Rettler/Neubert to accept the culvert permits for Herman, Heiden, and Dietzen.  All said aye.
        Motion carried.  Return Dietzen’s permit to Darrin Stingle who took out the permit for Dietzen.

        New Building Permit (list is also located on the top of page 1)
        #16 – Michael Helser – Garage with electric & plumbing
        #17 – Peter Miles – Storage Shed with electric
        #18 – Cheryle Schultz – (Support Wall) Addition with no electric or plumbing

        Building Inspector, Paul Hermes charged $50 for Service Upgrade Rate – Rate is $60 
        MOTION:  Neubert/Rettler to pay Paul Hermes $50 and note the new price schedule.  All said aye.
        Motion carried.  Hermes $50, Town $0

        We Energies – Bill them for the Boring beneath the town road way permit, and Working in the Road Right
        of Way permits.  MOTION:  Neubert/Rettler to accept the permits.  All said aye.  Motion carried.

        Chelsey Keller $797.50; Stephanie Manka $200.00; Peter Keberlein $200.00; Jamie Nerious $200.00;
        Fisk $200.00; Johnson $200.00; Richley (3) $606.00, $436.00, $556.00
        New Ambulance Runs – Colwitz $606.50; Kirmsee $200.00; McGlinn $200.00
        Town Ordinanceneeded for Fire Dept. to Bill Insurance Companies for Runs 
        Ambulance Contract
        No updates given.  Tabled until the next board meeting.
o.)   Ryan Rohan – Hwy 54 Recycling Compliance Results Tabled until the next Town Board meeting.

p.)   Ordinance to Rescind the Solid Waste Disposal Permit/Ordinance and Pond Permit/OrdinanceTabled
        until the next Town Board meeting.

        Updates to the Driveway and Right of Way Permit & Ordinance – Tabled until the next board meeting.
q.)   Appoint/Reappoint Board of Appeals Members 3-year term – McNichols, Schmidt
MOTION:  Neubert/Rettler to reappoint Jeff McNichols and Bob Schmidt to the Board of Appeals.  All
        said aye.  Motion carried.

r.)  Order New Laptop/Backup Internet Emails Quote/New Internet ServiceTabled until the next board

s.)  Zoning and Planning ConsultantTabled until the next board meeting.

t.)  Recycling Cart Grant with Outagamie CountyTown Board decided to have the hauler provide the
     carts.  Carts will be considered when our contract is up next year with Harter’s Fox Valley Disposal.  Clerk
     will inform Chris Miller, Outagamie County Recycling Coordinator with this information.

Correspondence taken care of.

Total bills for September 2016:  Fox Communities Credit Union = $86,795.81                           
List of September bills are attached.
MOTION:  Neubert/Rettler to adjourn at 9:19 p.m.  All said aye.  Motion carried.


Karen Herman, Clerk
Town of Black Creek


The Next Monthly Town Board Meeting will be October 10, 2016 at 7:00 p.m.