Town Board Monthly Meeting Minutes


October 10, 2016

Monday, October 10, 2016                                       7:00 p.m.                                             Town Hall
The Board of Supervisor’s meeting was called to order at 7:00 p.m.  

Officials present:  Chairman Dan Knutzen, Supervisor 1 Dan Rettler, Supervisor 2 Tom Neubert, Treasurer Jeri Ohman (left meeting at 7:50 p.m.), Constable Erik Heiden (left at 8:58 p.m.) and Clerk Karen Herman.
Residents present:  Mike Garvey, and Dale Schmoll (left at 7:34 p.m.) 
Sheriff’s Department:  Deputy Sheriff Brozewski (present from 7:46 p.m. – 8:05 p.m.)

The agenda was posted according to the open meeting law on October 6, 2016.
MOTION:  Rettler/Neubert to dispense the reading and approve the 9/12/2016 Audit Hearing minutes.  All said aye.  Motion carried.  

MOTION:  Rettler/Neubert to dispense the reading and accept the 9/12/2016 monthly Town Board meeting minutes with typo revision for Budget Resolution 9-2016, changed to $57,094.14 from $57,094.17 for the reserve maintenance account.  All said aye.  Motion carried.   

Building Permits:         
None Presented  


b.)  Campground Located at W4096 Kropp Rd
       Discussion took place.  Zoning for a campground is not exclusive agriculture.  Town Board will send a
       letter to Manka that exclusive agriculture zoning is incorrect for a campground.

c.) Update from Town Constable Cat issues were discussed within the town.  Erik has been successful with
       posting strays on Facebook.  Verified that we are in line with the Constable budget.

d.)  Tax Bill Special Charges for Refuse and Recycling Over Charge Totals ApprovedClerk is to include the
      County non-refunded recycling monthly amount, which is higher than Outagamie Counties Inland
      agreement, to be included with the garbage special charges on the 2016 tax bill collected in 2017.  The
      town is only refunded according to the Counties contract with Inland since the town did put out a
      recycling bid during renewal time.  Tabled until the next town board meeting.

e.)   Budget Resolution #10-2016

The sum of $300.00 from the FCCU Money Market Account betransferred to the Park and Recreation Savingsaccount because the “New Home – Park and Recreation Fee” was paid for by Resident
Shane Meulemans.  Total in the Park in Recration Savings account $11,854.10.

Roll call vote to approve the resolution:

Rettler-Yes; Neubert-Yes, Knutzen-Yes

3 Yes/0 No


       Resolution #11-2016
                             The sum of $55.00 from the Attorney Legal budgeted account be transferred to the budgeted category
                             Cemetery account to pay the bills.

Roll call vote to approve the resolution:

Rettler-Yes; Neubert-Yes, Knutzen-Yes

3 Yes/0 No


f.)  Treasurer’s Report with Receipts, Disbursements, Checking, and Money Market Accounts for Totals from
      the Previous Month
The town board approved the minutes with the revisions to Resolution #9-2016 that
      the Reserve Account, the sum of $57,094.14 and not $47,094.17 from the Reserve Road Maintenance
      account be transferred to the budgeted category Road Maintenance to pay the bill
.  This revision was
      reflected in the treasurer’s report.

      Treasurer’s bondTreasurer’s bond has been ordered.

g)   Clerk Presents Bills and Transfers Money to Pay Bills–        
       MOTION:  Neubert/Rettler to approve the Treasurer’s Report, approve and pay the bills, and to transfer
       $18,000.00 to pay the bills.  All said aye.  Motion carried.

h.)  9/17/2016 Tire and Scrap Metal Collection Update$180.00 for 1-bin of tires charged to the town.
      One dumpster ¾ full which is the lowest amount of tires in 6-years.  One full dumpster of metal collected.

a.)  Sheriff Department– Deputy Sheriff Brozewski was present to discuss town issues.  Thank you for the
       monthly updates.      

 i.)  11/8/2016 Presidential Election; Election Inspectors; Tabulators; Split Shifts; Training; Public Test of Edge
MOTION:  Neubert/Rettler – having 10 or 11 election inspector positions with split shifts,
      tabulators at the end of night.  All said aye.  Motion carried.  Public test 11/3/2016 at 10:30 a.m.  Training: 
      Town of Center 10/25 at 6:30 p.m. or 11/1 at 1:30 p.m.; Town Clerk training inspectors on 11/3 at 9:00 a.m.
      before the Public Test.

 j.)  Town Hall –RJM Construction Pavilion Plans/Storage ShedTabled until the next Town Board meeting.      

 k.) Roads
       Complete Bridge Inspection Report Recommendations
– Installing signage soon.
        Turnout for Transportation EventKnutzen attended the meeting at FVTC.  Not enough money to keep
       up our roads.  How to get extra money for our roads with no extra taxe?  People at the meeting stood
       up and talked about their local road issues.  Infrastructure hasn’t kept up with the times.  Meetings took
       place at the same time all around Wisconsin, hoping to make it known that something must be done!
       Local Road Certification Report Due 10/15/16Knutzen will be filling out on Wednesday.

l.)  Planning Commission – October Planning Commission Meeting
     —Creation of Base Farm Tract Map

     —Official Zoning Map needed according to approved Ordinance #01-2015

     —Comprehensive Plan Yearly Implementation of Chapter 12 in 2017  
      Planning Commission meeting scheduled for Wednesday, October 12, 2016 at 6:00 p.m. here at the town
m.) Permits Issued/Approvals/Violations (Building & Misc.)
       CenturyLink—3 Right of Way Permits – N.074772 West 2 Genske Rd, N.074769 North 1 State Rd, and
       N.074767 South 2 State Rd –   
Knutzen informed the board that a fiber optic cable was installed.
       MOTION:  Rettler/Neubert to approve the 3 Centurylink Rd right of way permits.  All said aye.  Motion
       carried.  Clerk will send back the approved permits.     

        We Energies – Bore Beneath the Town Roadway and Road Right of Way Permit Clerk billed We Energies
        for the 2 permits.  (Board does not need a copy of billing letters in the future.)        

        Chelsey Keller $797.50; Stephanie Manka $200.00; Peter Keberlein $200.00; Jamie Nerious $200.00;
        Fisk $200.00; Johnson $200.00; Richley (3) $606.00, $436.00, $556.00
        New Ambulance Runs – Colwitz $606.50; Kirmsee $200.00; McGlinn $200.00
        Town Ordinanceneeded for Fire Dept. to Bill Insurance Companies for Runs 


Continued from previous page:

        Ambulance Contract– Ambulance contract increased by $50 and 50 cents per mile per Knutzen. 

        MOTION:  Neubert/Rettler to approve the 2017 Ambulance Contract.  All said aye.  Motion carried.

        Contract is attached.

        Attorney updated town board regarding the collection process for McGlinn.  We will receive payment
        in the future from McGlinn.
o.)   Ryan Rohan – Hwy 54 Recycling Compliance Results Tabled until the next Town Board meeting.

p.)   Ordinance to Rescind the Solid Waste Disposal Permit/Ordinance and Pond Permit/Ordinance; Updates
        to the Driveway and Right of Way Permit & Ordinance
Leave the Solid Waste Disposal and Pond
        Ordinance/Permit as is.  Take off agenda.          
        Updates to the Driveway and Right of Way Permit & Ordinance – Review the solid waste permit cost
        when working on the budget, wage and fee schedule meeting.

q.)   Oct. 19, 2016 – Work on the 2017 Budget, Wages, and Fee Schedule
Meeting will take place at 6:00 p.m.
          Nov. 17, 2016 – Public Budget Hearing and Town Levy, Wage, and Road Expenditure Meeting
        Meeting will take place at 7:00 p.m.  Clerk will be publishing a Class-1 notice.

r.)  Order New Laptop/Backup Internet Emails Quote/New Internet ServiceTabled until the next board

s.)  Zoning and Planning ConsultantTabled until the next board meeting.

t.)  County Preliminary Consultation Checklist Reports or Certified Survey Map (CSM)None received.

u.)  WTA Convention Stevens PointDan Rettler will be attending the convention and the Clerk will be
       attending the election training on 10/11. 
      County Unit Meeting – Town of Oneida 10/17/2016Meeting will be at 7:00 p.m.  Posting is done.

Posting – 10/13 – 10/15 2:00 p.m. until completed.  Installing new road name signs.

10/31 4:00 p.m. – 6:00 p.m. Trick and Treating

Posting – Notice from Outagamie County – Volunteers needed to assist area seniors and homebound by packing and serving meals at Good Shepard Services, Seymour. The Town Board approved the Posting in front door and 3-posting places.

Correspondence taken care of.

Total bills for October 2016:  Fox Communities Credit Union = $17,856.29                          
List of October bills are attached.
MOTION:  Neubert/Rettler to adjourn at 9:01 p.m.  All said aye.  Motion carried.


Karen Herman, Clerk
Town of Black Creek


The Next Monthly Town Board Meeting will be November 14, 2016 at 7:00 p.m.