Monthly Town Board Meeting Minutes (revised)

TOWN OF BLACK CREEK
MONTHLY BOARD OF SUPERVISORS MEETING

November 14, 2016
    

Monday, November 14, 2016                                       7:00 p.m.                                             Town Hall
The Board of Supervisor’s meeting was called to order at 7:02 p.m.  

Officials present:  Chairman Dan Knutzen, Supervisor 1 Dan Rettler, Supervisor 2 Tom Neubert, Treasurer Jeri Ohman (left meeting after treasurer items were discussed), and Clerk Karen Herman.
Residents present:  Jerry Calmes (left at 7:10 p.m.); Mike Garvey; and Dale Schmoll (left at 7:15 p.m.) 
Sheriff’s Department:  Deputy Sheriff Lee (left at 7:08 p.m.)

The agenda was posted according to the open meeting law on November 10, 2016.
 
MOTION:  Rettler/Neubert to dispense the reading and approve the 10/10/2016 Audit Hearing Town Board Meeting Meeting minutes.  All said aye.  Motion carried.  

MOTION:  Rettler/Neubert to dispense the reading and accept the 10/19/2016 Work on Budget meeting minutes.  All said aye.  Motion carried.   


Building Permits:         
#19 – Nick Albanese – Additional to house

#20 – Ronald Welch – Addition to pole shed, no electric

#21 – Peter Miles – Shed with electric

#22 – Joey Tomazevic – New House with plumbing and electric

 

a.)  Sheriff Department– Deputy Sheriff Lee was present to discuss town issues.  Deer season opening on
       Saturday.

AGENDA ITEM TAKEN OUT OF SEQUENCE:

u.)  Campground Located at W4096 Kropp RdCalmes and Schmoll  expressed their concerns with this issue.
       Knutzen will be talking to our town attorney.  The land is not zoned for a campground and the
       Town is continuing to rescind this issue with the county.

      
b.)  Black Creek Veterans Memorial – Town Donation– Board will research the level of donation. 

c.) Change Date for the December 2016 Town Board Monthly Meeting Meeting date has changed to
       Wednesday, December 14, 2016 at 7:00 p.m.
 
d.)  2017 Annual Meeting DateThe Annual Meeting date will be 4/19/2017 at 7:00 p.m.
 

e.)   Budget Resolution #12-2016
      BUDGET ACCOUNT
       The sum of $480.00 from the 2016 Recycling budgeted account be transferred to the budgeted
       category Cemetery account to pay the bills.
       Rettler-Yes; Neubert-Yes, Knutzen-Yes
       3 Yes/0 No
       Approved      


f.)  Treasurer’s Report with Receipts, Disbursements, Checking, and Money Market Accounts for Totals from
      the Previous Month
Reviewed.
g)   Clerk Presents Bills and Transfers Money to Pay Bills–        
       MOTION:  Neubert/Rettler to accept the Treasurer’s Report, approve the bills, and to transfer
       $11,500.00 to pay the bills.  All said aye.  Motion carried.
       Transfer slip was signed.
 

Continued:

Continued from previous page:

Clerk presented a letter from the Dept. of Revenue stating that the town will be refunded for payment, by each taxing jurisdiction, of the removed improvements which the town refunded Michael Helser on 1/11/2016.  A copy of the letter was given to the Treasurer.

 

h.)  Notice of Spring ElectionClerk has submitted the notice of incumbents for the 4/4/2017 Spring Election
       to be published in the 11/21/2016 ACN/Times Press newspaper.

       Nomination papers will be placed on the board table December 1, 2016.
 

 i.)  11/8/2016 Presidential Election; Election Inspectors; Tabulators; Split Shifts; Training; Public Test of Edge
      Machines

      Election Workers:

Election Registration Official (ERO)– Judy Salter (worked all day)

Inspectors Working All Day– Lois Schwister, and Sandy Volkman

Chief Inspectors– Rachel Buell, and Stephanie Bissing

Inspectors Working Split Shifts– Lois Lemke, Annie Huss, Alice Riehl, Emily Herman, Mike Garvey,
             Carol Theobald, Kathy Siebers, Kathy Voigt, Patty LaFave, Brenda Garvey, Judy Samson,
             and Bill West.

             Inspectors/ERO done at 8:00 p.m. – Brenda Garvey, Judy Samson, and Judy Salter.

Returning at 8:00 p.m. to tabulate– Lois Lemke, and Rachel Buell.
 

690 Total Votes Cast/0 Provisional

59 absentee ballots—40 done in the clerk’s office/18 via mail/1-Military ballot not returned.

             The clerk would like to thank “everyone” for working the 11/8 election!  Everyone did a wonderful
             job!  THANK YOU! 
             Since we used 3 Edge machines (1-rental) we had no long lines!                 

 j.)  Town Hall –RJM Construction Pavilion Plans/Storage ShedTabled until the next Town Board meeting.    
     

 k.) Roads
       Complete Bridge Inspection Report Recommendations
– All signs are up.  The bridge inspection
       recommendations have all been completed.  Take off agenda.
        Local Road Certification Report Due 10/15/16Clerk received the report from Knutzen on 10/13/16 and
       she mailed it out.

        Scott Marcks Trucking & Excavation Inc. – 2016-2017 Snow Removal Contract
     
MOTION:  Neubert/Rettler to agree to have Marcks do the snowplowing.  All said aye.  Motion carried.
       Knutzen signed pricing sheet and Clerk will forward to Scott Marcks Trucking.
 

l.)  Planning Commission – October 12, 2016 Planning Commission Meeting at 6:00 p.m.– Jeff Sanders did not
     include Chapters 11 & 12 within the new comp plan.  Rescheduling Meeting for 11/16/16 at 6:00 p.m. to
     review Chapters 11 & 12 and the entire newly revised comprehensive plan.
     —November 16, 2016 6:00 p.m. next Planning Meeting – All members have been reminded of this meeting.
     —Creation of Base Farm Tract Map
– Tabled until the next board meeting.

     —Official Zoning Map needed according to approved Ordinance #01-2015 – Tabled until the next board
        meeting.  

     —Comprehensive Plan Yearly Implementation of Chapter 12 in 2017– Tabled until the next board
        meeting. 
             
m.) Permits Issued/Approvals/Violations (Building & Misc.)
       We Energies – Bore Beneath the Town Roadway and Road Right of Way Permit
      
Clerk informed the board that we received the payments for these 2 permits from We Engergies.
       Rettler reported the following new permits:

       Jenny Court – culvert permit on Adolf Rd.

       #19 – Nick Albanese – Additional to house

       #20 – Ronald Welch – Addition to pole shed, no electric, no inspection needed per Rettler

       #21 – Peter Miles – Shed with electric

       #22 – Joey Tomazevic – New House with plumbing and electric

 

Continued:

Continued from previous page:

 

n.)  FIRE/AMBULANCE – PAST DUE FIRE/RESCUE RUNS –
        Chelsey Keller $797.50; Stephanie Manka $200.00; Peter Keberlein $200.00; Jamie Nerious $200.00;
        Fisk $200.00; Johnson $200.00; Richley (3) $606.00, $436.00, $556.00
        New Ambulance Runs – Colwitz $606.50; Kirmsee $200.00; McGlinn $200.00
 
        Town Ordinanceneeded for Fire Dept. to Bill Insurance Companies for Runs
          Nothing new to report with the runs above.


        Ambulance Contract– Completed last month.  Take off agenda.
     
o.)   Ryan Rohan – Hwy 54 Recycling Compliance ResultsUpdate given, work in progress.  Tabled until the
        next Town Board meeting.
 

p.)   Updates to the Driveway and Right of Way Permit & OrdinanceChange “corrugated steel
        construction” to “DOT (Dept. of Transportation) approved material with tapered ends” within the permit
        and ordinance.  Clerk will revise documents to review at next month’s board meeting.

                
q.)   Nov. 17, 2016 – Public Budget Hearing and Town Levy, Wage, and Road Expenditure Meeting
        The Hearing starts at 6:00 p.m.  The meeting notices has been posted and published.  Knutzen is unable
        to attend this meeting.

r.)  Order New Laptop/Backup Internet Emails Quote/New Internet ServiceTown Web Design is offering an
      end of year discounted upgrade to our web page software.  Clerk will contact them to determine is the
      formatting errors will diminish once the upgrade is done.  Tabled until the next board meeting.
 

s.)  Zoning and Planning ConsultantReviewed Jeff Sanders increased consulting rate to $85 per hour.
 

t.)  County Preliminary Consultation Checklist Reports or Certified Survey Map (CSM)Board reviewed the
      Preliminary Consultation Checklist from the county for Walter & Sandra Hess.  The property is zoned
      general agriculture.  The board saw no problems with this land division.

AGENDA ITEM TAKEN OUT OF SEQUENCE:

u.)  Campground Located at W4096 Kropp RdPlease see above.
 

v.)  Tax Bill Special Charges—Refuse Plus Recycling Charges Not Refunded by County (Due to Town Not
      bidding for Contract) Totals Approved
MOTION:  Rettler/Neubert to approve the 2017
      478 households/stops, with a $119.74 per household yearly rate for garbage (includes .46 cents not
      refunded recycling costs) to be added on the tax bill and approve the town recycling monthly rate of     
      $1,290.60 for 2017.  All said aye.  Motion carried.  Garbage/Recycling rate increased by 2% for 2017.  
      Tax Bill Special charges totals for the 2016 tax bills collected in 2017:   $219.88 Recycling costs retained by
      town + $57,015.84 yearly Harter’s Fox Valley Disposal garbage collection charge = $57,235.72 total
      special charges. 

 

Post Sheriff’s drug notice online & have it available for the annual meeting.  Possibly have Brad Gehring attend our annual meeting


Correspondence taken care of.

Total bills for November 2016:  Fox Communities Credit Union = $11,694.12                          
List of November bills are attached.
                                                               
MOTION:  Rettler/Neubert to adjourn at 8:51 p.m.  All said aye.  Motion carried.

 

 

Karen Herman, Clerk
Town of Black Creek

 

The Next Monthly Town Board Meeting will be December 14, 2016 at 7:00 p.m.