Town Board Meeting Minutes


Monday, January 14, 2013                                                             7:00 p.m.                                                                    Town Hall

The January 2013 Board of Supervisor’s meeting was called to order at 7:02 p.m.

  Officials present:  Chairman Dan Knutzen, 1st Supervisor Dan Rettler, 2nd Supervisor Tom Neubert,
Clerk Karen Herman, and Treasurer Jeri Ohman.  Deputy Sheriff Schuette (left at 7:16 p.m.) and Brian Gruendemann (left at 7:40 p.m.) were also present.

The agenda was posted according to the open meeting law on January 9, 2013.

MOTION:  Rettler/Neubert to dispense the reading of the minutes and approve the December 10, 2012 monthly Town Board meeting minutes.  All said aye.  Motion carried.

Building Permits: 

#11 – Don Henning – Pole Shed no electric
#12 – Tom Kozak – Pole Shed no electric

a.)  Sheriff Department– Deputy Sheriff Schuette was available to discuss town issues.

b.)  Town HallVerizon Jetpack was purchased by Clerk as our town internet service with 5 GB of monthly
      data available to be used.  This plan is not “unlimited”.

c.)  Roads –
      TownBridgeInspection Report – County Spraying Bridges – County put concrete sealer on the State
      Rd and Stingle Rd bridges.  Take off agenda.

      Request for Ditches to be Cleaned on Ballard Rd (Burma Swamp) – Discussion took place with Brian
      Gruendemann regarding road issues.  If ditches are cleaned on Ballard Road it would only make the
      ditches look nice and not improve the water flow.

      Gravel on dead end roads for turn around when snowplowing – Project completed.  Extended culverts
      and put gravel on turnarounds plus made one driveway larger on Mullen Rd.  Take off agenda.

      Mullen/Krueger – Road name sign missing.

      Knutzen reviewed a Stake Clearing Bid with Houle Enterprises for marking the right of ways for the
      following:  Wolf Rd $1,200 (County Rd PP to East End)
                        Stingle Rd $1,500 (Hwy 47 to 12 Corners Rd)
                        Stingle Rd $1,500 (12 Corners to County Rd PP)
                        Ballard Rd $1,300 (Mullen Rd North to town maintenance line)

      Wolf Rd and Ballard Rd will be marked.

d.)  Setup hearing dates –Freedom Development – Outstanding issues:  Comprehensive Plan
      Amendment needed before County Board can give final approval (hearing date was 1/31/2007) &
      Clayman Creek Storage zoning changes on map; Town Official Map Approval/Working Lands
      Requirements/Land Division-Subdivision Ord. // Response to rezone requests
      The Town of Black Creek’s Zoning Ordinance is officially at DATCP for approval with a 90 day
      turnaround time.

e.)  CountyPreliminaryConsultation Checklist:  Ralph & Shirley Beyer 010-058100On hold.  Take off
      of agenda.

f.) Ordinance/Permit ViolationsNone reported.

g.) Permits Issued/Approvals (Building & Miscellaneous)Dan Rettler reported two new building permits:
     Permit #11 – Don Henning – Pole Shed no electric and Permit #12 – Tom Kozak – Pole Shed no electric. 
     MOTION:  Neubert/Knutzen to accept building permits #11-Don Henning and #12-Tom Kozak.  All said
     aye.  Motion carried.


       Agreements – Tammy Stueber (2007), Jamie Rettler (2006), Jesse Howard (2005)—
     Unkown Status — Vicki Waukechon (2008), Cynthia Silva $621.18 (2009), and Joseph
     Troiber $250 (2009)
     Runs brought to attorney on 2/2011 – Bridget Villareal (Bankruptcy?)  $604.05—no
    run paperwork received, Jacob Grieasbach (2009) $511.18, Danielle Hintz (2009) $377.00, Kevin
     Backhaus (2009) $626.18, Leah Beecher (2010)  $250.00, Roberto DeLatorre (2010) $250.00, Rita
     Helser (2010)  $483.05, Margaret McKeever (2010) $125.00, Levi Spink (2009)  $662.18,
     Perry Springstroh (2008) $56.97, Peter St. Thomas (2009) $150.00, Lucas Ziewacz (2008) $416.25,
     Julie Merryfield (Bankruptcy?) $526.18—no run paperwork received

     Town Ordinance needed for Fire Dept. to bill insurance companies for runsNo discussion took

     Received 2 monthly payments—Rettler and Helser.

i.)  New Ambulance runs received 2/2012–            Mary Ann Nooyen (11/2010) $150.00; Thomas Beyer
     (1/2011) $609.95; Candy Jolly (4/2011) $652.18; Lisa Hodgins 3/2011 $621.79; Faith Roaik 5/2011
     $682.44; and Richard Prokash 9/2011 $520.00
Tabled until the next board meeting.

j.)  Year End Budget Resolution 15-2012:
The sum of  $376.81  balance in the Checking FCCU account be
            transferred over to the Road Maintenance FCCU Reserveaccount.

            The sum of  $791,062.92 (December 2012 Tax Collections)
            plus the remaining sum of  $48,530.19 balance in the

General Money Market FCCU account be transferred over to the following accounts:

$48,530.19 Road Maintenance FCCU Reserveaccount.
$791,062.92 (tax money) Road Maintenance FCCU Reserveaccount.
(Total = $839,593.11)

            The new balance in the above accounts will be:

$0                                Checking FCCU                   account.
$0                                Money Market  FCCU          account.
$905,330.95                 Road Maintenance FCCU Reserve account.

            ($376.81 + $839,593.11 + Opening Balance $65,361.03 = $905,330.95)

            Role call vote:  Rettler – YES; Neubert – YES; Knutzen – YES.  
                        3 YES and 0 NO.  Approved.

        New Year Budget Resolutions 01/2013 and 02/2013:  
                        The sum of  $376.81  be transferred from the Road Maintenance FCCU
                        Reserve account and put into the Checking FCCU account to get in
                        balance with the Treasurer’s checking account year end balances.


The sum of   $791,062.92  (December 2012 Tax Collection) be

transferred from the Road Maintenance FCCU Reserve account and put
            into the General Money Market FCCU account.

            The new balance in the Road Maintenance FCCU Reserve account will be $113,891.22.

           The new balance in the Checking FCCU account will be $376.81.

           The new balance in the Money Market FCCU account will be $791,062.92.

                                Role call vote:  Rettler – YES; Neubert – YES; Knutzen – YES.  
                        3 YES and 0 NO.  Approved.

k.)  February 19, 2013 Primary Election –  There will be an election at the Town of Black Creek.

l.)  Elections:  Edge Hardware Maintenance Agreement 1/1/2013 – 12/31/2013
In 2006 each municipality in WI was allocated $6,000 for the HAVA (Help America Vote Act) and the
     town bought 1 Edge machine and with the extra money the town extended the HMA (Hardware
     Maintenance Agreement) and purchased extra supplies.  This was a 6-year extension which expires
     8/31/2013 so we will be receiving the bill for our first machine at that time.  Our newest edge machine
     was purchased 5/11/11 and it came with a 1-year HMA (which came out to be aprox. 14 mo.) which
     expired 12/31/12.  That is why we only paid for one machines HMA at the 12/10/12 meeting.

n.)  RefinanceFire Hall BuildingLoan (joint with Village) – The bank has been notified.
Correspondence taken care of.

The treasurer's report, receipts, disbursements, checking, and money market accounts for totals have been reviewed.

Pete Hietpass, W4500 Kropp Rd, parcel #010-026800—Mobile home removed from property, requesting refund of garbages – put on February’s agenda.

MOTION:  Rettler/Neubert to accept the Treasurer’s Report, approve and pay the bills and to transfer $697,500.00 to pay the bills.  All said aye.  Motion carried.

Total bills for January:  Fox Communities = $697,418.27                                         
The list of January bills are attached.
MOTION:  Neubert/Rettler to adjourn at 8:48 p.m.  All said aye.  Motion carried.

                                                                                                Karen Herman, Clerk
                                                                                               Town of Black Creek


NextMonthly TownBoard meeting will be February 11, 2013 at 7:00 p.m.