Town Board Monthly Meeting Minutes


Monday, July 8, 2013                                                                   7:00 p.m.                                                                          Town Hall

The July 2013 Board of Supervisor’s meeting was called to order at 7:03 p.m.

Officials present:  Chairman Dan Knutzen, 1st Supervisor Dan Rettler, 2nd Supervisor Tom Neubert,
Clerk Karen Herman, and Treasurer Jeri Ohman (stayed until treasurer’s business was completed).  Deputy Sheriff Yang was present to discuss town issues which was first on the agenda and left after the discussion.

The agenda was posted according to the open meeting law on July 3, 2013.

MOTION:  Rettler/Neubert to approve TONIGHTS AGENDA and to dispense the reading of minutes from the June 10, 2013 town board monthly meeting and approve them.  All said aye.  Motion carried.

Building Permits:  #2 Permit – Dale Schmoll – New House
                                 #3 Permit – Wibur Piechocki – Shed

a.)  Sheriff Department– Deputy Sheriff Yang was present to discuss town issues

b.)  Operator License Approval for Jessica Lynn Doherty for Romy’s Nitingale LLC
       MOTION:  Neubert/Rettler to approve Jessica’s operator license and to not charge for the background
      check.  All said aye.  Motion carried.   Verification of licensing paperwork/background check received
      from the Town of Center where Jessica is currently licensed for year 2013-2014.

c.)  Town Hall – Mulch for Playground EquipmentRettler looking for playground mulch.
      Purchase Knox-Box Key Retention DeviceMOTION:  Rettler/Neubert to purchase Knox Box.  All
      said aye.  Motion carried.
  $265.00 Bronze

d.)  Roads
      Pavement Ratings due 12/2013– Knutzen signed the agreement received from Outagamie County to
      get authorization from the Wis. Dept. of Transportation to grant update privileges to the Pavement
      Rating Entry Screen of WISLR to the Outagamie County Highway Dept. Field Operations Manager and
      Engineering Intern for the roads under the Town’s jurisdiction.  Clerk will send agreement to the
      Crack Filling Services Bid
– Wick, Wood, and Stingle Roads have been completed with crack filling.  No
      invoice received.

      Scott’s Construction Road Work Bid– Road bid received by Knutzen. 
      MOTION:  Neubert/Rettler to approve Wick & Wood Roads seal coating and wedging repairs.  All
      said aye.  Motion carried.  Clerk to send back approved bid. 
      Wick Rd.—Seal Coating $31,987 and Wedging $27,000  
      Wood Rd–Seal coating $8,610 and Wedging $4,975

      Large hole in Road on Ballard Rd South of Wood Rd– Gruendemann took care of.

     Damaged Road Right of Way on Mullen, Wood, and Ballard Roads – Knutzen will be contacting the
     individual to correct the road damage once the right-of-ways are cut this fall.
     Robin Rd Speed Change to 35 mph ResolutionRobin Rd speed limit is set at 35 mph. 
     Resolution #03-2013 explains this. 
     Role call vote to approve Resolution #03-2013:  Neubert-YES; Rettler-YES; Knutzen-YES.  Approved.

e.)  Working Lands Requirements//Town Official Map Approval//Land Division-Subdivision Ord. //
      Response to rezone requests
– Planning Commission meeting will be set up in the future.

f.)  Ordinance/Permit ViolationsNothing to report.  Tabled until the next board meeting.

g.)  Permits Issued/Approvals (Building & Miscellaneous
      Pond permit – Steve Van Camp (N5059 State Rd 47)
      #2—Dale Schmoll – New House permit
      #3–Wilbur Piechocki – Shed permit

      Agreements – Tammy Stueber (2007), Jamie Rettler (2006) $287, Jesse Howard (2005)—
      Unkown Status — Vicki Waukechon (2008), Cynthia Silva $621.18 (2009), and Joseph
      Troiber $250 (2009)
      Runs brought to attorney on 2/2011 – Bridget Villareal (Bankruptcy?)  $604.05—no
     run paperwork received, Jacob Grieasbach (2009) $461.18, Danielle Hintz (2009) $377.00, Kevin
      Backhaus (2009) $626.18, Leah Beecher (2010)  $250.00, Roberto DeLatorre (2010) $250.00, Rita
      Helser (2010) $183.05, Margaret McKeever (2010) $125.00, Levi Spink (2009)  $662.18,
      Perry Springstroh (2008) $56.97, Peter St. Thomas (2009) $150.00, Lucas Ziewacz (2008) $386.25,
      Julie Merryfield (Bankruptcy?) $526.18—no run paperwork received –     
Payments collected from attorney:  Rita Helser/ambulance run–$50.00,
      Lucas Ziewacs/ambulance run–$10.00 (No signature on check, sent back to law firm)
      Rita Rae Helser/ambulance run–$50.00

Town Ordinance needed for Fire Dept. to bill insurance companies for runsNo discussion took

i.)   Ambulance runs received 2/2012–Mary Ann Nooyen (11/2010) $150.00; Candy Jolly (4/2011)
      $652.18; Lisa Hodgins 3/2011 $421.79; Faith Roaik 5/2011 $682.44; and Richard Prokash
       9/2011 $520.00
No updates given.
j.)   Budget Resolution 2-2013
                     BUDGET RESOLUTION NUMBER #02-2013

A resolution to the 2013 Budget for the Town of Black Creek,    adopted by a two-thirds majority vote of the entire membership of the Town Board.

                BE IT RESOLVED by the TOWN BOARD OF THE TOWN OF BLACK CREEK as follows:


The sum of  $500.00 from the Office Equipment/Office Supplies  Expenses budgeted account be transferred to the budgeted category Miscellaneous to pay the bills.

                                RESERVE ACCOUNT

Total cost for New Radio System:  $18,205.55

The sum of $15,410.13 from the RESERVE Equipment Fund
be transferred to the budgeted account Fire Department Expenses to pay for the New Radio System.

The sum of $2,795.42 from the RESERVE Road Maintenance FCCU account be transferred to the budgeted account Fire Department Expenses to pay for the New Radio System.

New Balance in the following accounts:

–RESERVE Equipment Fund = $0

–RESERVE Road Maintenance FCCU = $111,095.80

                Dated this 8th day of July 2013

                                Roll Call Vote:  Neubert—YES; Rettler—YES; Knutzen—YES    Approved

k.) Review all permit fees – Culvert, Road right-of –way, and Driveway permits are all $40.00 and the same
      permit form is used.  These are residential permits.  Business driveway and right of way permits remain
      at $25.00.

l.)  Veterans Grace Care Report for CountyTabled until the next board meeting.

m.)  Appoint Planning Commission Members for New Term – Contacting existing members to reinstate a
       3-year term.

n.)  BOR Appeal to Wis. Supreme Court – Frank Sausen – Tabled until the next board meeting.
o.)  Certified Survey Map (CSM) approvals:  Dave & Tammy Bonnin CSM 010-0404-01, 010-021100, 010-
      018500; Preliminary –
  MOTION:  Knutzen/Neubert to accept the csm for Bonnin.  All said aye.
      Motion carried

      Beyer 010-058100
Preliminary CSM received.  Board saw no objections.

      Preliminary Reports – Vogt 010-013100Clerk is to respond to the County with the following
      message:  Will need to change zoning for Lot 1 (general agriculture) to comply.

p.)  Reserve Liquor License $10,000 payback fee application – Tabled until the next board meeting.

q.)  Polling Place Accessibility Compliance Audit Report – Raising the front door concrete plat form
      Front door has been raised – complete.  Take off agenda.

r.)  Fall Tire & Scrap Metal Collection – September 14, 2013 – Put notice at 3-posting places and in
s.)  Personal Property Collection – Brett Robley – Letter to collect personal property payment of $239.46
      for 2011 taxes will be send.  

Correspondence taken care of.

The treasurer's report, receipts, disbursements, checking, and money market accounts for totals have been reviewed.

MOTION:  Neubert/Rettler to accept the Treasurer’s Report, approve and pay the bills and to transfer $17,000.00 to pay the bills.  All said aye.  Motion carried.

Total bills for July:  Fox Communities = $16,925.08
List of July bills are attached.
MOTION:  Rettler/Neubert to adjourn at 8:49 p.m.  All said aye.  Motion carried.

                                                                                                Karen Herman, Clerk
                                                                                                Town of Black Creek

Next Monthly Town Board meeting will be
August 12, 2013 at 7:00 p.m.