Town Board Monthly Meeting Minutes

TOWN OF BLACK CREEK
BOARD OF SUPERVISORS MEETING

 

 

Monday, August 12, 2013                                                                  7:00 p.m.                                                                   Town Hall

The August 2013 Board of Supervisor’s meeting was called to order at 7:04 p.m.
 

Officials present:  Chairman Dan Knutzen, 1st Supervisor Dan Rettler, 2nd Supervisor Tom Neubert,
Clerk Karen Herman, and Treasurer Jeri Ohman (stayed until treasurer’s business was completed).  Deputy Sheriff Lastuski was present to discuss town issues which was first on the agenda and left after the discussion at 7:06 p.m.  Mary Anne Vogt was present to discuss her Certified Survey Map (CSM) and left at 7:15 p.m.

The agenda was posted according to the open meeting law on August 8, 2013.

MOTION:  Rettler/Neubert to dispense the reading of minutes from the July 8, 2013 town board monthly meeting and accept it as presented.  All said aye.  Motion carried.  Clerk will correct the misspelled word BUDJET to BUDGET.

Building Permits:  #4 Permit – Bob Schmidt – Shed with Electric

                             #5 Permit – Dan Ott – Addition to Shed
                             #6 Permit – Leo Volkman – New House

                             #7 Permit – David Bonnin – Addition to House
                             #8 Permit — Clayman Creek Storage – Shed with Electric

                             #9 Permit – Steve Neshek – Animal Shelter
                           #10 Permit – Robert Kloes – Pole Shed No Electric
 

a.)  Sheriff Department– Deputy Sheriff Lastuski was present to discuss town issues
 

b.)  Fall Tire & Scrap Metal Collection – September 14, 2013
       Clerk will post in paper and 3 posting place 1 week before collection date.
       

c.)  Town Hall – Mulch for Playground EquipmentCompeted.  Take off agenda.
      Purchase Knox-Box Key Retention DeviceOrder this month.
      Volleyball Court Sand – Rettler working on ordering court sand.

      Networking Office Machines Quote – Discussed quote from PCI Data Systems for networking office
      machines.  Board holding off with completing this at this time.  Clerk will inform PCI Data Systems.
 

d.)  Roads
      Pavement Ratings due 12/2013– Tabled until the next board meeting.          
      Crack Filling Services Bid
– Received invoice and paying tonight.  Take off agenda.

       Scott’s Construction Road Work Bid– Wedging done on Wick and Wood Road.  No seal coating done. 
      Wick Rd.—Seal Coating $31,987 and Wedging $27,000 
      Wood Rd–Seal coating $8,610 and Wedging $4,975
 

       Damaged Road Right of Way on Mullen, Wood, and Ballard Roads– Tabled until the next board
      meeting. 
   
     Culvert Plugged on Wolf Rd by Jason Stover’s FarmStover’s driveway going East/West 100 ft plus
     the other side of road needs cleaning too.  Culvert is high.  Brain Gruendemann will be looking into this
     situation.      
      Order Reflective Bridge Signs & New Home Addressing NumbersNeubert will be ordering the
     following signs:  2 addressing signs; 2 speed limit signs; 1 weight limit sign, and 1 pedestrian sign.
    
     Calnin Rd “no parking” signs are falling down and will be taken down and not replaced.
 

e.)  Working Lands Requirements//Town Official Map Approval//Land Division-Subdivision Ord. //
      Response to rezone requests
– Working Lands – Knutzen will be talking with Dave Johnson from the
      County Planning Dept. to get the town’s official map identical with the counties map so the town can
      get DATCP approval of the new updated zoning ordinance.  Set up a planning commission meeting for
      8/19 or 8/26.  Set hearing date for 1st week in September depending on notice requirements.  Agenda
      item “n” will be included with this hearing.
f.)  Ordinance/Permit ViolationsNothing to report.  Tabled until the next board meeting.
 

g.)  Permits Issued/Approvals (Building & Miscellaneous – Steve Van Camp-pond permit
     
Permits for August: 
                             #4 Permit – Bob Schmidt – Shed with Electric

                             #5 Permit – Dan Ott – Addition to Shed
                             #6 Permit – Leo Volkman – New House

                             #7 Permit – David Bonnin – Addition to House
                             #8 Permit — Clayman Creek Storage – Shed with Electric

                             #9 Permit – Steve Neshek – Animal Shelter
                           #10 Permit – Robert Kloes – Pole Shed No Electric
      Steve Van Camp – pond permit is tabled until the next board meeting.
 

h.)  FIRE/AMBULANCE –PAST DUE FIRE/RESCUE RUNS
      i)     Agreements – Tammy Stueber (2007), Jamie Rettler (2006) $237, Jesse Howard (2005)—
            
Payment collected from attorney:  Jamie Rettler—Fire run payment $100.00

     ii)     Unkown Status – (need updates) – Vicki Waukechon (2008), Cynthia Silva $621.18 (2009), and
             Joseph Troiber $250 (2009), Kevin Backhaus (2009) $626.18
Need updates with
             Mr. Backhaus and all other runs.
 
      iii)   Runs brought to attorney on 2/2011 – Bridget Villareal (Bankruptcy?)  $604.05—no
             run paperwork received, Jacob Grieasbach (2009) $436.18, Danielle Hintz (2009) $377.00, Leah
             Beecher (2010)  $250.00, Roberto DeLatorre (2010) $250.00, Rita Rae Helser (2010) Paid in Full;
             Margaret McKeever (2010) $125.00, Levi Spink (2009)  $662.18, Perry Springstroh (2008) $56.97,
             Peter St. Thomas (2009) $150.00, Lucas Ziewacz (2008) $386.25, Julie Merryfield (Bankruptcy?)
             $526.18—no run paperwork received –     
             
Payments collected from attorney: 
             Rita Helser/ambulance run—$133.05 Paid in Full
             Lucas Ziewacs/ambulance run–$50.00
             Jacob Griesbach/ambulance run–$25.00

      iv)   Ambulance runs received 2/2012–Mary Ann Nooyen (11/2010) $150.00; Candy Jolly (4/2011)
             $652.18; Lisa Hodgins 3/2011 $421.79; Faith Roaik 5/2011 $682.44; and Richard Prokash
             9/2011 $520.00
No payments received since 10/18/12 for Lisa Hodgins—need updates.

      Town Ordinance needed for Fire Dept. to bill insurance companies for runsNo discussion took
      place.

i.)   Budget Resolutions 04-2013

Budgeted Account

The sum of $982.53 from the Fuel Surcharge/Land Fill Charges budgeted accountbe transferred to the Attory/Legalbudgeted account to pay Legal Fees.

Reserve Account

The sum of $300.00 (Recipt #2746) from the Money Market Account be transferred to the Reserve Park & Recreation Savings account because the “New Home-Park & Recreation Fee” was paid for by resident Dale Schmoll.

 

The sum of $300.00 (Receipt #2111) from the Money Market Account be transferred to the Reserve Park & Recreation Savings account because the “New Home-Park & Recreation Fee” was paid for by resident Dan Meulemans.

Role call vote to approve Resolution #04-2013:
Neubert–Yes; Rettler—Yes; Knutzen—Yes
Yes = 3; No = 0

 

j.)   Payment Approvals:  2% Fire Due to Rural Fire Committee, and Building Inspector Fees
       MOTION:  Knutzen/Neubert to pay $3,271.21 to the Rural Fire Committee for the 2% fire dues and to
      pay $540.00 to the Building Inspector, Paul Hermes for his earnings.  All said aye.  Motion carried.
    

k.) Approval – Veterans Grave Care Report for CountyMOTION:  Neubert/Rettler to accept the
      Veterans grave care costs at $15.36 per lot for 21 soldier’s graves.  All said aye.  Motion carried.

l.)  Appoint Members for 3-year term:  Planning Commission and Board of Appeals – Clerk will contact 2
     new suggested members for the planning commission.  Clerk will contact 1-year term members for the
     board of appeals to determine if they would like to continue for another 3-year term.

m.)  BOR Appeal to Wis. Supreme Court – Frank Sausen – Tabled until the next board meeting.
  
n.)  Certified Survey Map (CSM) approvals—Ralph Beyer 010058100; Mary Anne Vogt 010013100
      —
Ralph Beyer–No original CSM documents received for approval. 
      –Mary Anne Vogt–CSM will be reviewed by the planning commission and go to hearing with a possible
        change to zoning in September.  No hearing date set as of yet.

o.)  Reserve Liquor License $10,000 payback fee application – Tabled until the next board meeting.

p.)  Set and Approve dates:
      September Audit Hearing – September 9, 2013 at 6:45 p.m.
      Work on Yearly Budget; and Budget Hearing – These dates will be set in September.
  

q.)  Personal Property Collection – Brett Robley– the treasurer will file for collection between February
      through April 2014 from the bank since it is in receivership. 
    
r.)  Approval of County Recycling Collection Reimbursement choices according to the Service
     Agreements
A letter was received from the Counties Recycling Dept. indicating that they need to
     enforce the Scope of Service Agreement which originated in 1992.  The agreement article states that the
     County requires any Municipality that contracts directly with a third-party entity to be reimbursed at the
     Municipality’s lowest third-party quote.  If a Municipality chooses to extend contracts without going
     through a formal bidding process, it is in violation of the Scope of Service Agreement.  The town needs
     to choose one of the recycling collection/reimbursement options:  Perform a formal bid process, Join the
     County’s current recycling collection program, or continue status quo, even though the County will only
     reimburse at the Inland Service collection rate. 

     MOTION:  Rettler/Neubert to stay as is with our current contract with Harter.  All said aye.  Motion
     carried.
  The town extended the contract with Harter’s starting the beginning of this year 2013.  Harter’s
     recycling rate was lower than the counties rate with Inland.  Clerk will email the board’s response to
     Chris with the Outagamie County Recycling Department. 

     On agenda:  County requesting recycling fuel charge reimbursements be set yearly in January.

s.)  County Rd A/Krueger Rd Vehicle Clutter – Board will be looking into this situation.
 

Correspondence taken care of.
 

The treasurer's report, receipts, disbursements, checking, and money market accounts for totals have been reviewed.

MOTION:  Neubert/Rettler to accept the Treasurer’s Report, approve and pay the bills and to transfer $24,500.00.  All said aye.  Motion carried.

Total bills for August:  Fox Communities = $24,263.10                                       
List of August bills are attached.
                                                               
MOTION:  Neubert/Rettler to adjourn at 9:32 p.m.  All said aye.  Motion carried.

                                                                                                Karen Herman, Clerk
                                                                                                Town of Black Creek

 

Next Monthly Town Board meeting will be
September 9, 2013 at 7:00 p.m.