Town Board Monthly Meeting Minutes

TOWN OF BLACK CREEK
BOARD OF SUPERVISORS MEETING

   

Monday, October 14, 2013                                                                    7:00 p.m.                                                               Town Hall

The October 2013 Board of Supervisor’s meeting was called to order at 7:08 p.m.

Officials present:  Chairman Dan Knutzen, 1st Supervisor Dan Rettler, 2nd Supervisor Tom Neubert,
Clerk Karen Herman, and Treasurer Jeri Ohman.  Wilfred & Jeanette Theobald were present from
7:00 p.m. – 7:22 p.m. to discuss land issues.  Dale Schmoll was present to discuss his bill for garbage pickup and left after the discussion.  Deputy Sheriff Schuette was present (7:18 p.m.) to discuss town issues and left the meeting at 7:38 p.m.  Michael Garvey was present observing the board meeting.

The agenda was posted according to the open meeting law on October 10, 2013. 
MOTION:  Rettler/Neubert to approve the October 14, 2013 monthly town board meeting agenda.  All said aye.  Motion carried.

MOTION:  Rettler/Neubert to dispense the reading and approve the September 9, 2013 town board meeting minutes.  All said aye.  Motion carried. 

MOTION:  Rettler/Neubert to dispense the reading and approve the September 9, 2013 audit hearing minutes.  All said aye.  Motion carried. 

MOTION:  Neubert/Rettler to dispense the reading and approve the September 23, 2013 public hearing minutes.  All said aye.  Motion carried. 

MOTION:  Rettler/Neubert to dispense the reading and approve the September 23, 2013 town board meeting minutes (following the public hearing).  All said aye.  Motion carried. 

Building Permits:  #14 Permit – Darrin Stingle – Grain Bin
                                 #15 Permit – Clayman Creek — 3-64 Storage Building
                                 #16 Permit – Daniel Gruendemann – Pole shed with no electric                           

a.)  Sheriff Department– Deputy Sheriff Schuette was present to discuss town issues.  Rifle hunting and
      local theft were the topics of the evening.

b.)  Fall Tire & Scrap Metal Collection – September 14, 2013 – Neubert reported that 2 dumpsters of tires
      were collected and some were placed in the iron dumpster too.  Iron dumpster was ½ full. Good
      turnout.       

c.)  Town Hall – Purchase Knox-Box Key Retention DeviceRettler reported that the box will be installed
      next week.  Take off agenda.
      Volleyball Court Sand – New sand was purchased.  Take off agenda.    

d.)  Roads
      Pavement Ratings due 12/2013– We received the bill from Outagamie County for doing the pavement
      ratings but a copy of the pavement rating sheets were not received yet.           
      Local Road Certification Packet Due 10/11/13
– Sent in.  Take off agenda.

       Culvert Plugged on Wolf Rd by Jason Stover’s FarmGruendemann will clean up this fall.
       Order Reflective Bridge Signs & New Home Addressing NumbersAll installed.  Take off agenda.
       Ott Rd Culvert ReplacementCulvert was looked over and since it’s not in bad shape nothing will be
       done.  Take off agenda.
        Wilfred Theobald clean out Genske Rd ditchWilfred & Jeanette were present to discuss their field
        issues.  Wilfred reported that the FSA office approved that dirt can now be placed in his section 7 field. 
        The dirt is on the south side of the road and it can now be placed in his field on the low spots.  Knutzen
        would like something in writing from the FSA office stating the approval.  Knutzen reported that the
        Genske Rd ditch will be cleaned up and the spoils will be placed on Theobald’s field.
        Gravel Maintenace – Wolf and Ott Rd8 loads of gravel were needed to fill the holes on Ott Rd and 2
        loads of gravel were used on Ott Rd.  Take off of agenda.

e.)  Zoning Ordinance Approval//Town Official Map Approval//Land Division-Subdivision Ord. //
      Response to rezone requests // Town Zoning Map Public Hearing 9/23/13
– Zoning hearing official
      map papers were sent to the county for approval.

f.)  Permits Issued/Approvals/Violations (Building & Miscellaneous)
     
Permits for October:  #14 Permit – Darrin Stingle – Grain Bin
                                            #15 Permit – Clayman Creek — 3-64 Storage Building
                                            #16 Permit – Daniel Gruendemann – Pole shed with no electric                                 

g.)  FIRE/AMBULANCE –PAST DUE FIRE/RESCUE RUNS
         i)     Agreements – Tammy Stueber (2007), Jamie Rettler (2006) $137, Jesse Howard (2005)—
                
Jamie Rettler – Fire run payment received for $50 from attorney.
 
       ii)     Unkown Status – (need updates) – Vicki Waukechon (2008), Cynthia Silva $621.18 (2009), and
               Joseph Troiber $250 (2009), Kevin Backhaus (2009) $626.18
Received no updates.

      iii)     Runs brought to attorney on 2/2011 – Bridget Villareal (Bankruptcy?)  $604.05—no
               run paperwork received, Jacob Griesbach (2009) $436.18, Danielle Hintz (2009) $377.00, Leah
               Beecher (2010) $250.00, Roberto DeLatorre (2010) $250.00, Margaret McKeever (2010)
               $125.00, Levi Spink (2009) $662.18, Perry Springstroh (2008) $56.97, Peter St. Thomas (2009)
               $150.00, Lucas Ziewacz (2008) $326.25, Julie Merryfield $526.18 (Bankruptcy?)no run
               paperwork
Payments collected from attorney:  Lucas Ziewacs/ambulance run–$10.00.  Received
               no updates with other runs listed.
              
      iv)    Ambulance runs received 2/2012–Mary Ann Nooyen (11/2010) $150.00; Candy Jolly (4/2011)
              $652.18; Lisa Hodgins 3/2011 $421.79; Faith Roaik 5/2011 $682.44; and Richard Prokash
              9/2011 $520.00
Received no updates.

              Town Ordinance needed for Fire Dept. to bill insurance companies for runsNo discussion
               took place.

        v)    New Ambulance Run Bills – Jason Vanderwegen $626.50, Todd Jaskolski $628.25, and
               Kenneth Hedden $250.00
The town attorney has sent out collection letters asking that the
               payment be made out to the Black Creek Rescue Service.  Since the town has already reimbursed
               the Black Creek Rescue Service, the Clerk has contacted the attorney to have the payment
               addressed to the Town of Black Creek.

h.)   Budget Resolutions 06-2013     

Budgeted Account
ReserveAccount
The sum of $47,011.40 be taken from the RESERVE account Road Maintenance and transferred to the budgeted Attorney/Legal $2,906.25 and the budgeted Road Maintenance$44,105.15 accounts
to pay for the October Legal Fees and Road Maintenance bills.
RESERVE Road Maintenance Account Balance = $40,780.43

Budgeted Account
The sum of $177.94 from the budgeted Fuel Surcharge/Land Fill Charges be transferred to the budgeted Miscellaneous account to pay for the Reetz Recycling Bill and addressing numbers.

Budgeted Account
The sum of $1,570.00 from the budgeted Fuel Surcharge/Land Fill Charges be transferred to the budgeted Cemetery account to pay for the cemetery bills.

Role call vote to approve Resolution #06-2013:
Neubert–Yes; Rettler—Yes; Knutzen—Yes
                           Yes = 3; No = 0

 

i.)   Gloria Riehl – mobile home removed 010-0657-04 requesting garbage refund Oct. – Dec.
      
MOTION:  Neubert/Retter to refund the garbage fee from Oct. – Dec. 2013.  All said aye.  Motion
       carried.  MOTION:  Knutzen/Rettler to pay a $27.00 refund.  All said aye.  Motion carried.    

j.)   Dale Schmoll – requesting new home garbage payment to begin Sept. 2013 010-0235-03
      MOTION:  Neubert/Rettler to approve the reduced rate of $36 from Sept – Dec. 2013 instead of
      payment July – December.  All said aye.  Motion carried.

k.)  Ambulance 2014 contract– Tabled until the next board meeting.

l.)  BOR Appeal to Wis. Supreme Court – Frank Sausen – Oral arguments were made to the Supreme Court
     of Wisconsin.  Waiting for the Supreme Court decision.

m.)  Certified Survey Map (CSM) approvals/Review Preliminary Reports—Wickesberg Preliminary
       010013400 Genske RdBoard saw no problem with the Wickesberg preliminary report.

       Mary Anne Vogt 010013100Waiting to change zoning on house once the town’s new zoning
       ordinance is approved.  Keep on the agenda.

n.)  Reserve Liquor License $10,000 payback fee application and ordinances – 14K Bar – Board reviewed
      the updated reserve ordinance.  The town’s attorney will create the application. 
      MOTION:  Rettler/Neubert to adopt this ordinance.  All said aye.  Motion carried.

o.)  Approve Tax Bill Special Charges for Waste Pickup and Fuel Surcharges – Tabled until the next board
      meeting.  

p.)  Work on Budget Oct. 23, 2013 at 7:00 p.m.; Budget hearing Nov. 6, 2013 at 8:00 p.m. – Dates are set.

q.)
  Decision—Monthly Recycling Reimbursement Amount be set yearly (Jan)
      MOTION:  Neubert/Rettler to set the yearly Garbage/Recycling total stops yearly starting January
      2014.  All said aye.  Motion carried.
 When a new home is built, no garbage payment will be received
      until the following year on their tax bill.  When a home is removed, their garbage payment will be taken
      off their tax bill the following year.  The Clerk will only bill the County for the yearly numbers of
      recycling pickup stops which will be established starting January 2014.  No more adding or deleting one
      or two parcels here and there.  This will simplify the billing process.
    
r.)  County Rd A/Krueger Rd Vehicle Clutter – Vehicles will be kept off the road lane view.
 

POST – County Unit Meeting on 10/21/13.

Correspondence taken care of.
 

The treasurer's report, receipts, disbursements, checking, and money market accounts for totals have been reviewed.

MOTION:  Rettler/Neubert to accept the Treasurer’s Report, approve and pay the bills and to transfer $91,500.00.  All said aye.  Motion carried.

Total bills for October:  Fox Communities = $91,682.09                                     
List of October bills are attached.
                                                               
MOTION:  Rettler/Neubert to adjourn at 9:15 p.m.  All said aye.  Motion carried.

                                                                                                Karen Herman, Clerk
                                                                                                Town of Black Creek
 

                                                                            Next Monthly Town Board meeting will be
                                                                                   November 11, 2013 at 7:00 p.m